Interactive and engaging hybrid events using the latest technology
Tell us what you're looking for and we'll quickly provide you with the right solution
Unlock brilliant hybrid events using advanced technology and production, to drive interaction and expand your reach
Combine virtual and in-person audiences for the best of both worlds
Create exclusive interactive content for two different audiences
Expand your audience far beyond the venue
A hybrid event is a tradeshow, conference, product launch, workshop or other event that combines a "live" in-person aspect with a "virtual" online component. But a hybrid event is more than an in-person event that’s live-streamed to a virtual audience; it’s the creation of two distinct events that overlap and also work together as one, using tailored content and the very best technology.
Hybrid events will be a lifeline as live events start to return because they provide a way to host smaller events in-person with a larger virtual audience that are still creative.
AV and production is key to a successful hybrid event. We’ve partnered with Wise Productions to create bespoke solutions for seamless hybrid events.
From using our studio and green screens, to building your own or incorporating the studio into your venue, the team is on hand to create an experience that serves your audiences.
You’ll also need a platform to watch a hybrid event, so choosing the right one is vital. There are hundreds of options to choose from and no ‘one size fits all’ solution. Our team works with a variety of platforms and can advise on which one would be best for your event.
Event Management is the key to unlocking a successful hybrid event. Our team will work to seamlessly weave the two components together, whether that be content, live stream, idents, holding slides and more.
Our data dashboard collects all the data and ROI insights on your in-person, virtual and hybrid events.
We have hybrid and virtual event bundles which can save your company time and money on its events programme.
The last year has created lasting change in how people connect.
Virtual and hybrid events require different skills, technology and content making event management more valuable than ever.
From creative in-person event design, to engaging virtual event journeys we’ll develop content designed to maximise ROI.
The skill sets needed to deliver virtual, hybrid and in-person events are different. We’ll be on hand to provide technical expertise or plug any skills gaps in your team.
The last year has also created challenges for event teams. We’ll provide extra resources to help with reduced headcount or hours.
Discover the best hybrid-ready venues to hire across London
Hire one of the most iconic venues in London with the Banqueting House.
Specially created for entertaining in 1622, the Banqueting House is a dazzling historic venue in the heart of London....
The award-winning galleries tell the amazing story of the world’s most exciting city and its people have all been designed with events in mind. Hire this amazing space in one of the most iconic v...
This is the iconic Kensington Palace, perfect for unique London venue with a regal twist.
Surrounded by parkland, Kensington Palace along with the Royal Parks' gardens and ponds offers a r...
Looking to impress for your next corporate event? The Natural History Museum's Earth Hall is the most extraordinary Space you could ask for
The Natural History Museum is one of London's most...
Illuminate at the Science Museum is a progressive new venue designed to both anticipate and surpass the needs of the ever-evolving events industry.
Illuminate is situated on Levels 4 and 5 o...
Hire The Great Gallery at Tobacco Dock for one of the best options for venue hire London has to offer.
The Tobacco Dock venue extends over two levels, offering more than 16,000 square metre...
Personalise the perfect event Space for your next company celebration at the Embankment Galleries at Somerset House
This incredible Space was originally a barrel-vaulted barge-house linked di...
Built in 1826 on its own ‘island’ in the heart of the capital, One Marylebone opened its doors in 2008 and quickly rose to become one of the leading event spaces in the Capital. Beautifully refurbi...
Hire the Atrium at the iconic Design Museum in London for your next corporate event
The atrium provides a dramatic, triple height Space with views of the stunning hyperbolic paraboloid roof...
A state-of-the-art, turnkey, hybrid event studio at ExCeL London, supported by Anna Valley.
The studio has been designed to cater for all of your virtual and hybrid event needs, including an impac...
Twickenham Stadium is pleased to introduce "The Studio", a state of the art LED smart studio managed by Eclipse, one of London's leading event management and production companies.
Wallacespace is embracing the digital opportunities this new landscape offers by teaming up with video production specialists to bring you high quality live streaming, hybrid and virtual conferenci...
Get our free e-book "The ultimate guide to
virtual and hybrid events" today.
What is a hybrid event? A hybrid event is a tradeshow, conference, trade show, product launch, workshop or other meeting that combines a "live" in-person event with a "virtual" online component.
What’s the best way to plan a hybrid event? A hybrid event should be more than an in-person event that’s live-streamed to a virtual audience. You need to create two distinct events that also work together as one - you don’t want one audience to feel second best. Make sure you consider how to keep your virtual audience engaged and provide exciting elements that enhance the remote experience. You could also consider sending physical things to your guests, whether it’s a hamper of food and drink or gifts to add an extra dimension to the hybrid event.
How do I choose a venue for a hybrid event? Finding the right venue will depend on the type of event you’re intending to organise. You’ll need to consider capacities and allowing space for hybrid equipment. Assess the venue’s tech, in particular whether they are already set up to run hybrid events or if you’ll need extra support from an external supplier.
What technology do I need for a hybrid event? Hybrid events require a basic HD camera, a decent PC for streaming, some basic audio equipment and some software, alongside a strong wifi connection. You’ll also need an AV team to run the event. Many venues will already be set up to organise hybrid events or there are many production and AV suppliers that can help too.
What are the benefits of a hybrid event? Hybrid events allow you to effectively host two events at the same time. This means you can expand your reach and the size of your audience without worrying about capacity levels at your venue. Events with a remote element also provide a way to make your events more sustainable but reducing the amount of travel needed by delegates as they can tune in from all over the world.
How should I budget for a hybrid event? This will depend on what you’re looking to achieve with your event. Remember you’ll need to consider streaming and hybrid technology alongside everything you need for the in-person elements. This doesn’t necessarily mean your event will cost more but your budget may look different and could take some fine tuning. HeadBox can provide a bespoke quote if you need help.
What are the lead times for hybrid events? Lead times can vary from one event to the next depending on the size and complexity. Remember with a hybrid event that you will have an in-person element, this means your lead time will be longer than for a virtual event. For large events consider planning 9-12 months ahead, smaller events will have a shorter lead time.