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Introducing our hybrid event solution

Unlock brilliant hybrid events using advanced technology and production, to drive interaction and expand your reach

Message  recovered

Connect

Combine virtual and in-person audiences for the best of both worlds

Engage headbox

Engage

Create exclusive interactive content for two different audiences

Celebrate

Reach

Expand your audience far beyond the venue

Create the ultimate hybrid event

A hybrid event is a tradeshow, conference, product launch, workshop or other event that combines a "live" in-person aspect with a "virtual" online component. But a hybrid event is more than an in-person event that’s live-streamed to a virtual audience; it’s the creation of two distinct events that overlap and also work together as one, using tailored content and the very best technology.

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    Choose to go hybrid

    Hybrid events will be a lifeline as live events start to return because they provide a way to host smaller events in-person with a larger virtual audience that are still creative.

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    Choose your technology

    AV and production is key to a successful hybrid event. We’ve partnered with Wise Productions to create bespoke solutions for seamless hybrid events.

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    Choose your studio

    From using our studio and green screens, to building your own or incorporating the studio into your venue, the team is on hand to create an experience that serves your audiences.

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    Choose your platform

    You’ll also need a platform to watch a hybrid event, so choosing the right one is vital. There are hundreds of options to choose from and no ‘one size fits all’ solution. Our team works with a variety of platforms and can advise on which one would be best for your event.

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    Add event management

    Event Management is the key to unlocking a successful hybrid event. Our team will work to seamlessly weave the two components together, whether that be content, live stream, idents, holding slides and more.

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    Track your hybrid event

    Our data dashboard collects all the data and ROI insights on your in-person, virtual and hybrid events.

Booking multiple events?

We have hybrid and virtual event bundles which can save your company time and money on its events programme.

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when you book 5 or more events

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when you book 10 or more events

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when you book 20 or more events

Events have changed forever

The last year has created lasting change in how people connect.
Virtual and hybrid events require different skills, technology and content making event management more valuable than ever.

Cutting edge content

From creative in-person event design, to engaging virtual event journeys we’ll develop content designed to maximise ROI.

New skills

The skill sets needed to deliver virtual, hybrid and in-person events are different. We’ll be on hand to provide technical expertise or plug any skills gaps in your team.

A helping hand

The last year has also created challenges for event teams. We’ll provide extra resources to help with reduced headcount or hours.

Explore Hybrid Venues in London

Discover the best hybrid-ready venues to hire across London

Venue hire,  Banqueting House 1

Venue hire, Banqueting House

Hire one of the most iconic venues in London with the Banqueting House.

Specially created for entertaining in 1622, the Banqueting House is a dazzling historic venue in the heart of London....

Westminster, SW1A 2ER
280 – 500 Guests
Expanding City , Museum of London

Expanding City , Museum of London

The award-winning galleries tell the amazing story of the world’s most exciting city and its people have all been designed with events in mind. Hire this amazing space in one of the most iconic v...

London, EC2Y 5HN
200 Guests
Kensington Palace, Kensington Palace 1

Kensington Palace, Kensington Palace

This is the iconic Kensington Palace, perfect for unique London venue with a regal twist.

Surrounded by parkland, Kensington Palace along with the Royal Parks' gardens and ponds offers a r...

London, W8 4PX
300 – 500 Guests
Earth Hall, Natural History Museum 2

Earth Hall, Natural History Museum

Looking to impress for your next corporate event? The Natural History Museum's Earth Hall is the most extraordinary Space you could ask for

The Natural History Museum is one of London's most...

London, SW7 5BD
120 – 400 Guests
Illuminate, Science Museum 7

Illuminate, Science Museum

Illuminate at the Science Museum is a progressive new venue designed to both anticipate and surpass the needs of the ever-evolving events industry.

Illuminate is situated on Levels 4 and 5 o...

London, SW7 2DD
272 – 450 Guests
The Great Gallery, Tobacco Dock

The Great Gallery, Tobacco Dock

Hire The Great Gallery at Tobacco Dock for one of the best options for venue hire London has to offer.

The Tobacco Dock venue extends over two levels, offering more than 16,000 square metre...

LONDON, E1W 2SF
784 – 1500 Guests
Embankment Galleries, Somerset House 3

Embankment Galleries, Somerset House

Personalise the perfect event Space for your next company celebration at the Embankment Galleries at Somerset House

This incredible Space was originally a barrel-vaulted barge-house linked di...

London, WC2R 1LA
170 – 800 Guests
Soane Hall and Galleries, One Marylebone 25

Soane Hall and Galleries, One Marylebone

Built in 1826 on its own ‘island’ in the heart of the capital, One Marylebone opened its doors in 2008 and quickly rose to become one of the leading event spaces in the Capital. Beautifully refurbi...

London, NW1 4AQ
100 – 800 Guests
The Atrium, The Design Museum

The Atrium, The Design Museum

Hire the Atrium at the iconic Design Museum in London for your next corporate event

The atrium provides a dramatic, triple height Space with views of the stunning hyperbolic paraboloid roof...

London, W8 6AG
150 – 800 Guests
Hybrid event studio, ExCeL London

Hybrid event studio, ExCeL London

A state-of-the-art, turnkey, hybrid event studio at ExCeL London, supported by Anna Valley.

The studio has been designed to cater for all of your virtual and hybrid event needs, including an impac...

London, E16 1XL
20 Guests
The Studio, Twickenham Stadium

The Studio, Twickenham Stadium

Twickenham Stadium is pleased to introduce "The Studio", a state of the art LED smart studio managed by Eclipse, one of London's leading event management and production companies.

Positioned w...

Twickenham, TW2 7BA
5 Guests
Penthouse A, wallacespace Clerkenwell Green

Penthouse A, wallacespace Clerkenwell Green

Wallacespace is embracing the digital opportunities this new landscape offers by teaming up with video production specialists to bring you high quality live streaming, hybrid and virtual conferenci...

London, EC1R 0DP
35 – 50 Guests

Everything you need to know about events in 2021

Get our free e-book "The ultimate guide to
virtual and hybrid events" today.

Frequently asked questions

What is a hybrid event? A hybrid event is a tradeshow, conference, trade show, product launch, workshop or other meeting that combines a "live" in-person event with a "virtual" online component.

What’s the best way to plan a hybrid event? A hybrid event should be more than an in-person event that’s live-streamed to a virtual audience. You need to create two distinct events that also work together as one - you don’t want one audience to feel second best. Make sure you consider how to keep your virtual audience engaged and provide exciting elements that enhance the remote experience. You could also consider sending physical things to your guests, whether it’s a hamper of food and drink or gifts to add an extra dimension to the hybrid event.

How do I choose a venue for a hybrid event? Finding the right venue will depend on the type of event you’re intending to organise. You’ll need to consider capacities and allowing space for hybrid equipment. Assess the venue’s tech, in particular whether they are already set up to run hybrid events or if you’ll need extra support from an external supplier.

What technology do I need for a hybrid event? Hybrid events require a basic HD camera, a decent PC for streaming, some basic audio equipment and some software, alongside a strong wifi connection. You’ll also need an AV team to run the event. Many venues will already be set up to organise hybrid events or there are many production and AV suppliers that can help too.

What are the benefits of a hybrid event? Hybrid events allow you to effectively host two events at the same time. This means you can expand your reach and the size of your audience without worrying about capacity levels at your venue. Events with a remote element also provide a way to make your events more sustainable but reducing the amount of travel needed by delegates as they can tune in from all over the world.

How should I budget for a hybrid event? This will depend on what you’re looking to achieve with your event. Remember you’ll need to consider streaming and hybrid technology alongside everything you need for the in-person elements. This doesn’t necessarily mean your event will cost more but your budget may look different and could take some fine tuning. HeadBox can provide a bespoke quote if you need help.

What are the lead times for hybrid events? Lead times can vary from one event to the next depending on the size and complexity. Remember with a hybrid event that you will have an in-person element, this means your lead time will be longer than for a virtual event. For large events consider planning 9-12 months ahead, smaller events will have a shorter lead time.