Plan your virtual birthday party
Add HeadBox event management to your next event
Find out moreIntroducing our virtual event solution
Unlock brilliant virtual events using advanced technology, to drive engagement to remote audiences
Connect
Bring attendees together from all areas of the globe
Engage
Engage through interactive content, activities and entertainment
Measure
Track everything from attendee numbers to engagement levels, feedback and more
Virtual parties by numbers
A quick guide to help you plan your virtual party
1 - 1,000
attendees
2hrs
Duration
6 - 8 weeks
lead time
Choose your technology
We’ll help you choose the right virtual platform. It’s the foundation of your event so we’ll make sure the tech suits your requirements and ensure everything runs smoothly.
-
Content streaming
-
Breakout rooms
-
Screen sharing
Food, Glorious Food
Deliver hampers bursting with culinary treats, delightful drinks and gifts straight to the door of every attendee. Whether it’s canapes and Champagne, tacos and tequila or a pizza party, we’ve got something for every occasion.
-
Concept creation
-
Full supplier management
-
Logistics & delivery
Activities & entertainment
Get the party started with activities and entertainment that keep the energy high and guarantee everyone is having fun. Musical acts, mesmerising magicians, murder mysteries and more.
-
Hundreds of options to choose from
-
Theming
-
Full supplier management
-
Full event management
What others are saying about our virtual events
Thank you so much for your help and support, it went very smoothly and we had loads of fun! I've already recommended you to my colleagues!
Junior MBA Recruiter
I have had nothing but praise from the participants and our CEO is so impressed he wants to arrange another one!
Managing Director Global Partnerships & Events
It was well and truly a big success! The cocktails were on point and the canapés were delicious.
International Marketing & Communications Analyst
Dedicated experts every step of the way
Our in-house team combines a wealth of knowledge with tried and tested event suppliers to work with you every step of the way when planning your event – including on the night, so you can relax.
-
Getting to know your event
We’ll immerse ourselves in your company culture, values and preferences to determine the right blend of technology and expertise to hit the goals and objectives of your event.
-
Virtual concept design
Creating the right content is the key to an engaging virtual event. We’ll design your event using creative suppliers and the right technology.
-
Event branding and virtual space creation
We'll work closely with you to brand your virtual event and develop different 'spaces' to suit your needs.
-
Supplier management
We'll liaise with all your suppliers and create a detailed running order to ensure your event happens without a hitch.
-
Virtual event management and technical support
We'll be on hand to manage every element of your virtual event on the day from delegate management to technical support.
-
Data analytics & reporting
Our data dashboard collects all the data and ROI insights on your in-person, virtual and hybrid events.
Frequently asked questions
Is there a minimum spend for virtual events? Yes, for events without catering the minimum spend is £500. For events with catering, our partners do request a minimum order of £1,000 to cover the logistical costs of preparation, storage, packaging, and delivery.
I would like to arrange catering but my team/budget is too small Are there other teams within your company that you can pair up with? Breakout rooms can be used to separate you out at the event. Events do not necessarily need catering to be great - there are escape rooms, live murder myseteries, variety shows and musicians to wow the group!
What does virtual event management include? Our Event Managers have lots of experience planning and delivering virtual events - from conception to logistical arrangements. They will plan the event, create invitations, cross check the data entry, coordinate all suppliers and logistics, as well as assist with any technical challenges.
How long does it take to plan a virtual event? In order to allow sufficient time for any food hampers to be confirmed, prepared and delivered to attendees, we would suggest a minimum lead time of 3 weeks, particularly at peak times such as Christmas.