It's Time to Review Your Event Calendar

Time flies when you’re having fun. We’re almost halfway through 2025, with June 30 fast approaching. Now is the time to review your event calendar - how are your events progressing? Do they still require venue or supplier sourcing, or have they been forgotten? 

Once you get a clear overview of how your events are tracking, you can ensure you enter the new financial year with a clear plan ahead, and events that are set up for success. 

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Make Sure All Your Events for the Year Are Captured 

It happens to the best of us- larger projects take up time and resources, meaning the small meetings and private dining events can fall down the priority list. Take a moment to review your full calendar for the rest of the year- are there any events that have fallen by the wayside? Taking time to polish your calendar will give you eyes over the progress of each event, allowing plenty of time to plan for maximum impact. 

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It’s Time to Get Those Key Events Locked In 

Booking behaviour has changed- many venues are now being booked more than 10 months in advance for busy periods (end of year events like Christmas parties, award nights and gala dinners are already filling up). If you have any end-of-year events sitting untouched in your calendar, now is the time to revisit them and ensure your venue is locked in. Our Events team can help you find the perfect venue for your needs. 

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Crunch the Numbers: Analyse Your Remaining Budget for the Year 

With the new financial year almost here, it’s important to track your current event spend, alongside your total budget for the rest of the year. Unexpected costs are common, however it’s important to understand how this affects your total budget for your remaining events. If you need to pare back your remaining budget, there are a variety of ways to strategically allocate spend, from re-using promotional materials to reducing material costs with digital registration and screens. 

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Consider Your Supplier Needs 

Working with your suppliers early ensures you have plenty of time to work on the best creative solutions for your event. Consider your events for the rest of the year; will they require extensive styling or AV integration, or do you need to find the perfect caterer for your EOY gala dinner? Make a note of what each event will require, and start reaching out to your suppliers; not only will this give you plenty of time to work through any logistical or financial challenges, but allows time to find the best solution for your event needs.

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By capturing every event, locking in key dates, and aligning your resources strategically, you’ll be in the best position to deliver impactful events for the remainder of 2025. Need additional support? Our Events team is here to bring your events to life.