• At HeadBox, our goal is to make it easier for you to book function rooms in Melbourne. Our team of experts are here to guide you through the process, every step of the way. Our range of function venues in Melbourne include spaces for all types of functions, from restaurants with private rooms to exclusive venue hire. Search through our venue collection and you will find information about suitability, facilities, capacity and packages for each space. Ready to get started? Submit your brief and let us take care of the rest. When submitting your brief, try to include as much detail as possible such as location, style, number of guests and budget, as this helps us find the perfect function room for you.

No longer will you need to spend hours upon hours searching for the perfect venue. Save time and money by working with our team of experts to find you the perfect function venue. Check out our 3D venue tours and see the space up close and personal from the comfort of your home or office. If you like what you see, we can organise for you to visit the space. When you book your event through HeadBox, we ensure everything runs smoothly from choosing your venue right through to the actual event.

How to find the right function room

First things first, let’s think about the function of your function room. What kind of event are you hosting and what facilities will you need?

Planning a birthday party in a Melbourne for instance? Pubs and restaurants with private function rooms are a great option and Melbourne is full of brilliant ones. Most offer a minimum spend package without a hire fee.

If your function room is for a work event or networking, then function rooms in hotels might be a good fit. Many function packages have a per head price and you’ll have the accommodation on your doorstep for those who are travelling for the event.

What are your event requirements? 

While function rooms are pretty versatile, be it an official event or personal – with a bit of work, they can be converted into spaces cut out to host your event.     However, some occasions may have specific venue expectations. Such as: 

• For a sit-down dinner party, appropriate for occasions like anniversaries, engagement announcements and/or a cosy reception – the room must have enough length to accommodate a long dining table. 
• For a press meet, the venue must be able to accommodate an elevated stage and enough seating for the journalists and media persons invited. 

Additionally, budget and expected guest count are also essential deciding factors in choosing the right venue for your event in Melbourne.    The function room must comfortably fit your expected number of guests, not only while sitting but also should allow them to move freely around the room. It’s also essential to secure such a space within your allocated budget for the venue hire, so that none of your other event needs are compromised. 

Location is Key 

If most of your guests are concentrated in one part of Melbourne, we recommend picking a function room that’s close by or at least easily accessible for them. Melbourne’s landscape is filled with function rooms in every nook and corner, so finding a function room in your preferred suburb will not be a problem.    Gather all the important and relevant information about the venue beforehand, so you can inform your guests. This includes:   

• Proximity to public transport 
• Where to park 
• Locations of ramps for wheelchairs and prams 

Other Considerations 

Some function rooms may come packaged with equipment, catering, staff and other essentials. It’s important to know beforehand what you require for your event. You can accordingly find out how many of these can your chosen venue organise in-house.    Arranging additional vendors to provide equipment, food, drinks and staff can significantly impact your budget. We recommend you look for a venue that can fulfill most of your requirements in-house to save money.    Pro tip: if great photographs from the event are on top of your priority list, look for a function room with ample natural light. This way you won’t have to spend on amping up the lighting in the room and can still have amazing pictures from the event.