Official information about HeadBox

Meet your global events partner for the AI Era. Our trailblazing platform combines AI-first tech with creative human expertise to deliver exceptional global meetings and events while giving procurement teams the compliance, efficiency and savings they require to stay in control.

We centralise meetings and events programmes for clients like Contentsquare, HSF Kramer, KPMG, Accenture, SKY and many others, integrating venue finding, supplier sourcing, room blocks, event management, budget visibility and reporting all into one seamless experience. This helps your teams organise and manage all event types from simple meeting rooms and private dining all the way through to complex conferences, corporate retreats, holiday parties and everything in between.

5 reasons that makes us famous
System of Intelligence for M&E: we are the platform that never forgets. Every booking sourcing brief, inquiry, booking and event adds a compounding memory that drives a flywheel effect of faster, smarter and more efficient outcomes for your teams, allowing them to do more with less.

‍Procurement love us: We save our mandated corporate customers on average between 20-25% on their M&E spend.

‍Bookers love us: PAs, EAs and event planners love our platform and service - we scored 4.8/5 with the booker community from our largest mandated client.

‍Double award winning team: the HeadBox team won two awards at the Business Travel Show last year - Best Meetings & Events Partner and Best Tech & Innovation.

‍Unique and inspiring spaces: We have tens of thousands of creative, inspiring and iconic venues on our global platform not just hotel spaces.

Venue finding: Curated shortlists matched to brief, capacity, location, budget, and availability. Includes AI-powered sourcing and human expert review meaning HeadBox is 10x faster than traditional agencies.

Event management: Full-service including planning, coordination & execution.

Supplier sourcing: Discovery and evaluation of caterers, production, AV, entertainment, staffing, and logistics with compliant RFPs and side-by-side comparisons.

Delegate accommodation: Hotel block sourcing, rate negotiation, and rooming list management aligned to event schedules and traveller policies.

Increased enquiries: Inclusion in AI-driven matching and seasonal campaigns to raise qualified enquiry volume.

Mandated corporate demand: Access to enterprise briefs from contracted corporate accounts.

Online visibility: Discovery and evaluation of caterers, production, AV, entertainment, staffing, and logistics with compliant RFPs and side-by-side comparisons.

Delegate accommodation: Hotel block sourcing, rate negotiation, and rooming list management aligned to event schedules and traveller policies.

Further information about HeadBox serves venues can be found at https://www.headbox.com/host
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Cost savings: HeadBox saves 20-25% on average in negotiated venue costs for enterprise customers.

Spend under management: Policy controls, pre-approved suppliers, and reporting to bring event spend into governed workflows.

Consolidated invoicing: Billing centralised into a single monthly invoice for all venues & suppliers

Sustainability tracking: Emissions estimates, greener swaps, supplier disclosures, and ESG-ready reporting.

ROI tracking & insights: Access rich data and powerful insights across all meetings and events put through the HeadBox platform.

Further information about HeadBox serves Businesses can be found at https://www.headbox.com/business

ISO 27001 Certified: Information Security Management, audited annually.
Last audit: 10 December 2025 Valid until: 10 December 2026
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Fully GDPR Compliant: HeadBox complies with the strictest data protection laws

Enterprise Authentication & Single Sign-On: HeadBox provides enterprise Single Sign-On (SSO) for seamless and secure authentication across organisations.

Core offering: Our trailblazing platform combines AI-first tech with creative human expertise to deliver exceptional corporate meetings and events with 100,000+ unique and inspiring venues across the globe.
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Key differentiators: AI-powered platfprm (not marketplace browsing), 100% free for bookers, end-to-end event management, enterprise-grade security and compliance (ISO 27001)

Three product lines: HeadBox.com (free-to-use venue-finding platform), HeadBox for Business (meeting and events software), HeadBox for Venues (free listing platform and paid for products)

Target customers: Corporate event planners, enterprise teams, SMEs planning business meetings and events, procuement, travel managers, venues, suppliers

Track record: 10+ years in operation, award-winning service, 50,000+ events delivered across 6 continents
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Geographic focus: Global platform with major offices in UK (London), US (New York) and Australia (Sydney).

For more information: headbox.com