Search for the best conference venues Adelaide

Organising a conference from the ground up requires a tremendous amount of planning. The reality of planning a conference is that without any experience you can lose a lot of time trying to iron out the details and might overlook important steps. To help you plan a smooth and memorable conference, we’ve put together our top tips:

• Start with the basics: who, what, when, where and why
• Create a conference plan including your budget, itinerary and speaker line up
• Compare venues and services
• Create demand by recruiting registrants
• Plan onsite details

Speaking the lingo

An Adelaide conference venue refers to a large space that can host a professional event that may include speakers, stalls and light refreshments. A conference room in Adelaide, on the other hand, will be a much smaller affair – and the price will reflect this. The largest conference-based event normally takes place in an exhibition centre (also called an expo centre or a convention centre), and these will be massive venues that cater to thousands of attendees.

Travelling

A lot of conferences attract visitors from afar (especially the large ones in convention centres). Take this into account when booking your conference venue. Looking for quality venues near travel hubs is a great way to make getting to and from your conference much easier. And less travelling = less grumpy conference attendees.

Some attendees may wish to get to your Adelaide event via car. If this is the case you’ll want to enquire with the conference venues about parking facilities.

Budgeting

Budgeting for a conference can be a tricky thing. Venues will often provide a base hire fee before adding on extra costs for things like staffing, audiovisual equipment and in-house catering (think of all the coffee needed to keep your attendees going!). Some venues will quote you for a price per attendee, so you know how much is being spent on each individual. It’s good to get an idea of how much you’re willing to spend before you approach the venue, this reduces any misunderstandings down the line and could be a massive time saver.