The next generation of meetings and events management

HeadBox Business allows your team to plan, book and manage all of your events in one place, with the visibility for you to stay in control.
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HeadBox Business software screenshot
Helping businesses

The perfect balance of innovative software and best-in-class service

Benefit from our deep expertise and industry-leading technology
Visibility and control
Increase spend under management
Consolidate data across all of your meetings and events, giving you real time visibility and control to maximise your spend under management.
Explore more  》Spend management dashboard screenshot
Spend management dashboard screenshot
Sustainability screenshot
Sustainability screenshot

Increase efficiency

Streamline the booking process
We've collapsed the planning and booking journey saving your teams time and money allowing them to be more efficient and productive.
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“At the heart of HeadBox is our belief that smart technology, combined with excellent service, can solve some of the biggest problems facing the meetings and events industry.”

Andrew Needham headshot
Andrew Needham
CEO, HeadBox

Cost savings

Securing the best event rates
Leverage economies of scale, delivering enhanced cost savings through choice and preferred relationships.
Explore more  》Spend and savings screenshot
Spend and savings screenshot
Sustainability screenshot
Sustainability screenshot

Deliver sustainability

Reach net zero carbon emissions
We are focused on helping our clients hit ambitious sustainability targets by helping them reduce, measure, report and offset their carbon impact.
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Helping bookers

We’re an extension
of your team

Our supported services extend beyond venue finding
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Learn more  》

Loved by event
bookers everywhere

Read what our customers have to say about us
"HeadBox are so easy to work with, really understand events and space and they respond really quickly. An absolute breath of fresh air, saving me so much time."
Rosie Haynes
Senior Marketing Executive
Rosie Haynes
Snr Marketing Executive, EDF
"HeadBox's events get feedback like 'industry-leading' and 'consistently the best in EMEA in our space'. They make everything a thousand times easier. I can't do my job without them."
Hannah Tyler
Senior Marketing Manager
Hannah Tyler
Snr Marketing Manager, Contentsquare
"HeadBox found us the perfect venue with accommodation. The property is a crown jewel in French events spaces! It really is special."
Jen Bowman
Senior Director Marketing
Person's name
"Exceptionally proactive - immediately following up, listening and understanding expectations for all events. They take on feedback and are keen to deliver in a timely fashion."
Melanie Edwards
Executive Assistant
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Frequently asked questions

Cant see an answer to your question? Get in touch.
What is HeadBox Business?

HeadBox Business is a meeting and event management solution that allows your team to plan, book and manage everything in one place quickly and easily, with the visibility for you to stay in control and meet your sustainability goals. We are mandated by some of the largest corporate companies in the world to manage over £40M of meetings and events spend across the UK and Europe.

Why should I trust HeadBox to deliver my SMMP?

We have retained 100% of our customers since October 2020 and, during the same period, have won 80% of our RFPs, beating major industry incumbents.

We are adept at catering to Strategic Meetings Management Programmes, with a wealth of experience and success across industries.

How has HeadBox maintained 100% client renewals since October 2020?

Exceptional customer service is at the heart of the HeadBox Business proposition. We act as an extension of your team in true partnership with you.

That service combined with our proprietary software allows us to demonstrate increased efficiencies, better data, more choice and ultimately better service for our customers. On top of that, our market-leading suite of carbon tracking tools allows our customers even better control of their carbon reporting and visibility of the impact of their carbon reduction efforts.

Who are our mandated clients?

We are mandated by some of the world’s largest professional services, media, FMCG and tech companies to manage their entire meetings and events programmes including Accenture, Dentsu, Sky, L’Oreal, EY, Content Square and many others.

How is HeadBox helping clients achieve their net zero goals?

We know that measuring and reporting the carbon emissions of events after the date is a good first step but it doesn’t enable our customers to meet their net zero goals.

At HeadBox we are focused on going beyond that to give your bookers real-time carbon measurements at the point of booking. This allows them to make informed decisions and is an essential step towards helping our clients reach their net carbon zero targets.

Can HeadBox respond to an RFP?

Absolutely. We’d love to hear from you and demonstrate why we’ve won 80% of the RFPs we’ve been invited to since 2020.

My company isn’t ready to change providers yet, when should I get in touch?

Get in touch today. Even if you aren’t considering an RFP we’d still love to hear from you and keep you informed on what’s going on in the market and at HeadBox. Let us know your renewal schedule and we can then get back in touch with you nearer the time.

I need to build an event from start to finish, can HeadBox help?

We oversee the entire process to make brilliant events happen anywhere in the world. We don’t just match you with spaces and suppliers, our Event Management team can work closely with you every step of the way to make your vision a reality.