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Between the Whimbrel Marquee's 600-guest capacity and the Mallard Suite's four partitionable meeting areas, De Vere Cotswold Water Park is a genuinely busy venue — and a popular one. But when the meeting space is already in use hosting events, there's often nowhere to physically walk a prospective client through.
"I love working with HeadBox. They are cute, fun, engaging, just bring the energy and a great vibe. I just love them to work with."
That left the team needing a way to give clients a real feel for the venue's spaces and its lakeside setting, without needing the rooms to be empty and available.
Using HeadBox's 3D tours, the team can now bring any enquiry to life — walking clients through the Whimbrel Marquee, the Mallard Suite, or any other space, and giving them a genuine sense of the hotel's vibe, all without needing an in-person visit.
"Super handy for a busy venue when we've got all the meeting space full, you can talk people through it, you can bring them on site to get the vibe of the hotel, but walk them through the spaces, and just on every email proposal."
The tours now go out as standard on every email proposal, letting clients explore the venue for themselves before a single conversation about availability even happens.
For a venue that can't always offer a physical viewing, giving clients a virtual way in has made all the difference — turning proposals into something clients can properly picture themselves in.
"It's just getting people virtually into your space without having to get them on site and it sells itself. It's really good idea for us."
For De Vere Cotswold Water Park, HeadBox has become a simple, reliable way to show off a busy venue, however full the diary gets.
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