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Written by Luke Bull - 09 October 2023

5 Best meeting rooms for hire in Melbourne

Melbourne, the home of great coffee and culture, is a fast-paced city that's always bustling with business, so naturally there are some epic meeting rooms for hire. We know that there are so many to choose from, so we’ve collated a list of the best meeting rooms, Melbourne wide - so you don’t have to. From small to large, and cheap to expensive, here are our top 5 Melbourne meeting rooms we think will be perfect for you!

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1. A space to inspire: Penny & The Jets, Ovolo South Yarra

South Yarra

Ovolo South Yarra offers a unique blend of past, present, and progressiveness, where retro chic meets pop-art. The design is inspired by the days of disco, rock legends, and retro glamour, resulting in a bold, creative, and unpredictable vibe. The hotel features retro-plush rooms with accents of chrome and colour, including four Rockstar suites named after lyrical legends of the era.

The blank canvas event space, Penny & The Jets, is named after the legendary lane behind the hotel, Penny Lane, and the iconic anthem Benny & The Jets. It's an ideal place for off-site meetings, workshops, and think tanks.

With TV projectors, breakout spaces and whiteboards available, Penny & The Jets at Ovolo South Yarra provides all the necessary tools to host a great event. All mods, zero cons – it's an experience you won't forget.

2. A modern Melbourne meeting room: Boardroom, The Glasshouse


The Boardroom at the Glasshouse is a top-tier meeting room that boasts state-of-the-art amenities and an elegant atmosphere. Situated on the banks of the Yarra, The Glasshouse boasts spectacular interior design by the world-renowned architects Hecker Guthrie. This stunning venue features a modern, open-plan design with ample natural light and breathtaking views of the surrounding cityscape. Its central location provides easy access to the CBD and an array of dining and entertainment options. The Glasshouse offers a comprehensive range of meeting services, including AV equipment and catering options. With its sophisticated ambiance and top-notch amenities, The Glasshouse is the perfect choice for businesses looking to host corporate events, seminars, and conferences in Melbourne.

3. Residing in a historic Australian tennis club: The Committee Room, Royal South Yarra Lawn Tennis Club


Royal South Yarra Lawn Tennis Club is a beautiful venue located in Toorak, near the iconic South Yarra. The venue boasts a range of world-class facilities, available to its members and their guests. Fancy a hit of tennis after your meeting? Royal South Yarra boasts premium facilities as well as 10 superbly-maintained grass courts, 12 porous all-weather courts and 4 Har Tru courts. A venue that has been enjoyed by locals for over 135 years, Royal South Yarra Lawn Tennis Club is a superb option for meetings, off-sites and team activities.

Located on level three, next to the Administration Offices, the Committee Room can host corporate meetings and workshops, with capacity of up to 20 delegates. This light-filled space features a large boardroom table in the centre of the room with audiovisual technology, wheelchair access and parking available for guests.

4. A functional meeting room for hire in Melbourne: The Extra Large Room, Karstens Melbourne


On the hunt for a functional meeting room in a convenient location? Karstens Melbourne is a spacious corporate venue with 19 conference rooms, 9 boardrooms, and meeting rooms spread across five expansive floors. This contemporary venue is centrally located on Queen Street, and is easily accessible from Flinders Street and Southern Cross stations in Melbourne.

The Extra Large Room at Karstens Melbourne CBD is a flexible meeting room that can host events for up to 200 guests. The room is equipped with natural light, ergonomic furniture, individually controlled air conditioning, a large breakout area, and fibre optic Internet upon request.

In addition, the Extra Large Room comes fully equipped with various facilities such as a ceiling-mounted data projector, VGA/HDMI connection & sound, refreshments and stationary.

Overall, Karstens Melbourne is an excellent venue for businesses seeking an elegant and modern meeting room for hire in Melbourne, particularly for large conferences, team activities, and meetings.

5. A meeting room with a view: Private Suite 1, Shadow Play by Peppers


Shadow Play by Peppers is a luxurious venue located in the heart of Southbank. The private suites offer breathtaking views of Albert Park and Port Phillip Bay, making it a truly unique and unforgettable space for guests. The venue provides modern AV capabilities, tailored food and beverage packages, and dedicated staff to ensure that every aspect of the event is executed flawlessly. Conveniently located near public transportation and within walking distance of shopping districts and cultural highlights, Shadow Play by Peppers is the ideal venue for executive team meetings, cocktail parties, and private dinners. It is the perfect showcase of Melbourne for international guests, making it a top choice for corporate bookers.

Book meeting rooms Melbourne

HeadBox can help you find meeting rooms for hire Melbourne-wide to suit your requirements. Our meeting rooms include state of the art facilities throughout Melbourne with spaces offering a variety of amenities to suit your needs. Take your business to the next level by exploring packages on offer from our various venues, catering to all possible requirements. It doesn’t matter how big or small your business is, you are sure to impress when you book one of our meeting rooms Melbourne.

Find My Meeting Room

Your guide to booking meetings rooms Melbourne

Check out our first class meeting rooms for hire in Melbourne. These spaces offer everything you need to run your meeting - all you need to do is bring your own device and plug it in. Whether you are organising a breakout meeting, event or company update, our meeting rooms Melbourne are the perfect solution. Why not book a meeting room with sweeping views of Melbourne’s CBD? Where we work has a profound impact on our productivity and creativity, so shaking things up with off-site meetings could help your business grow. Find the perfect meeting rooms for hire Melbourne wide, right here at HeadBox.

Who's in the meeting?

This is a crucial question when it comes to booking a meeting room. Different venues have different benefits and some are better suited than others. An external meeting with a high-profile client will probably require a sleek, professional boardroom with the formal features of the classic meeting room done well. For internal meetings and more creative get together, you can afford to think outside the box. There are plenty of unconventional meeting rooms across the city. Brainstorm surrounded by modern art at The Basement Bar space, or impress with the well-lit and modern Boardroom at The Glasshouse.

Size matters

There are plenty of Melbourne meeting room spaces to choose from, whether you want a small, intimate space or something a bit bigger to impress clients. The most crucial thing is to consider the specific needs: 50 people for a training course? A large table for placing laptops? These things need to be in your head when planning a meeting. The venue will guide you, so go along and find out the best options for you and your business.

Budgeting your Melbourne meeting

Whilst a corporate meeting is a big deal, it's not good business sense to let costs run away from you. Setting a budget before you approach Melbourne's best venues is a great way to stay on top of your spending and impress the finance team at work. We recommend setting a per-person budget, that way you can see where your money is going, and retain control over the macro and micro spending of every single meeting you plan. Our venue finder comes with a budget feature, so booking a great room is easier than ever.

Cutting the commute

Commuting is an unavoidable fact of life in every in-person meeting. Get on your colleagues' good side by booking a professional venue near a central transport hub. There are plenty of great meeting venues near Melbourne’s Central Station, so any out-of-towners won't have any trouble getting to the meeting on time. For those who don't travel in, ask about video and audio capabilities (or, even better, request them in your event brief) - that way no one will feel left out of your well-planned Melbourne meeting room.

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