Space Fees: means the amounts that are due and payable by a Guest in exchange for that Guest’s use of a Host's Space and any Additional Services or Host Services such as but not limited to catering, AV equipment, event staff and entertainment the Host has stipulated as part of the Booking. The Host alone, and not HeadBox, determines these amounts. The Host may in his or her sole discretion decide to include in these amounts (i) a cleaning fee or any other fee permitted on the HeadBox platform, or (ii) Taxes that the Host determines that he or she has to collect which must be clearly displayed prior to a Booking Request being made including whether for example VAT is included or not. If a Tax is not displayed then it will be deemed to be included.
A VAT invoice for the Space Fees on behalf of the Host is sent to the Guest, all automated by the HeadBox platform.
Processing Fees: means the processing fee that HeadBox charges a Guest for using its Site or Services. The Processing Fees will be displayed to the Guest when the Guest is asked whether it wishes to send a Booking Request to a Host or provided by HeadBox where the Site and Services are provided off-line.
The Processing Fee for using the Site to book a venue is currently free of charge but HeadBox reserve the right to charge up to 5% of the 'Space Fees' plus VAT to cover transaction costs and administrative costs for running our Site and Services at any time, giving reasonable notice.
The Processing Fee for using our offline Service (including our Concierge Service) is currently set at 2% for the total Space Fees and the total cost of any Additional Services. HeadBox reserve the right to change this charge at any time giving reasonable notice.
A VAT invoice is sent to the Guest for this amount, all automated by the HeadBox platform.
Host Fees: means the fee that HeadBox charges a Host for use of its Site and Services, typically which is calculated as a percentage of the applicable Space Fees and/or Additional Services and Host Services. The Host Fees will be displayed to the Host when the Host is asked whether to confirm or reject a Booking Request from a prospective Guest via the platform or provided by HeadBox where the Site and Services are made off-line. The Host Fees are currently set at 10% of the applicable Space Fees plus VAT but may change at any time giving reasonable notice.
Host Fees also include the transaction and administrative costs for processing payments, your Host support and protection through our Site and Services. The Host Fees will be displayed to the Host when the Host is asked whether to confirm or reject a booking request from a prospective Guest.
VAT: As outlined above; Space Fees, Processing Fees and Hosts Fees are subject to VAT at the existing UK rate at any given time.
All fees are rounded to the nearest amount in pence.