Stop searching and let the venue in Brisbane find you!

Choosing the right venue for your corporate meeting, event, conference or training plays an important role in your planning process. The right venue can mean the difference between a highly successful event and one you’d rather forget. In order to help you choose the best venue hire Brisbane for your needs, you should have a clear idea of the details of your event and the activities you expect to provide. This will ensure quotes you receive are accurate. You should also look carefully at the space to make sure it meets your needs. If your attendees are travelling from out of town, it might be a good idea to look for a venue close to the airport or near public transport links. You should also find out information about parking. You’ll need to decide what sort of meals, breaks, snacks or refreshments you will offer too. Other important considerations include tech, any restrictions the venue has, what sort of staffing support is provided as well as what accommodation is nearby. Need some help ensuring your Brisbane venue hire has everything you need? Submit your brief to us and let the team at HeadBox do the planning for you.

Decide on your Brisbane event type

The vital first step in booking your Brisbane venue is to work out what kind of event you’re looking to put on. Venues can often accommodate a real variety of roles: some restaurants will happily cater to both all-night birthday parties and daytime corporate meetings. Setting out the type of occasion is important as it qualifies out the wrong venues (baby shower at an axe-throwing bar, anyone?) and lets the right ones know what you’re after.

If you know exactly what kind of party or venue hire you are after in Brisbane then even better. At HeadBox we encourage you to let us know everything you need to make your dream event come true - Rooftop bar local to you? Natural light? Breakout rooms with coffee that doesn’t taste like dirt? We can make it happen.

North, East, South or West?

Brisbane is a sprawling city and looking for the perfect venue can often feel overwhelming. Though most inner-city areas can accommodate every type of meeting or party, it’s good to bear in mind the character of each suburb and the spaces that are common. For grandiose, historic and well-connected spaces it’s best to look in The City itself - it can often be more expensive, but the stunning range of venues won’t fail to impress.

Top Tip: For unique, more versatile spaces you’d be better checking out Fortitude Valley. This area is an entertainment precinct with historic buildings and vibrant venues on every corner. This trendy suburb in Brisbane offers plenty of opportunities for hosting all kinds of events such as team activities and birthday celebrations.

Know your event budget

There are Brisbane venues for any and every event budget. From hiring a small, local space to booking out Lina Rooftop Bar, it’s vital to establish a spending limit before you approach a venue. There are two ways of establishing a budget. The first is to work out a price per person: this is often best for private dining and cocktail parties as you can control how the overall cost breaks down to an individual level. The alternative is to hire the space, either by the hour or day – meeting rooms and non-catered venues will often charge this (sometimes referred to as a ‘dry-hire - a flat fee that does not include extras such as drinks and food).

Get familiar with the space

This is especially true for any large scale events you might be putting on (think conferences, banquets and MTV sweet 16’s). To throw a really successful big event you’ll want to make sure that you’ve thought through the logistics of the floor plan. Traditionally this would be done through a site visit - an informal tour of the venue where you can walk through the event space and make sure every detail is in place for the ultimate Brisbane party.

This, however, isn’t always possible – for those outside Brisbane, or with limited time, devoting a whole day to a site visit just isn’t an option. Thankfully technology is here to lend a hand. Lots of Brisbane venues now offer a 3D virtual tour of their premises. From the comfort of your home, you can virtually tour the event space and view a range of different setups, allowing you to visualise your own event without losing a whole day.