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Your guide to Sydney Venue Hire

Looking for the perfect Sydney venue hire? Bustling Sydney is an ever-changing, never sleeping behemoth that offers something to everyone. The sheer volume of bars, clubs, meeting rooms, pubs, halls and restaurants can make searching for the perfect space feel like a labyrinthian task. Luckily for you, HeadBox has accrued a wealth of knowledge when it comes to finding and booking a venue that will make your event unforgettable.

Decide on your Sydney event type

The vital first step in booking your Sydney venue is to work out what kind of event you’re looking to put on. Venues can often accommodate a real variety of roles: some restaurants will happily cater to both all-night birthday parties and daytime corporate meetings. Setting out the type of occasion is important as it qualifies out the wrong venues (baby shower at an axe-throwing bar, anyone?) and lets the right ones know what you’re after.

If you know exactly what kind of party or space hire you are after in Sydney then even better. At HeadBox we encourage you to let us know everything you need to make your dream event come true - Karaoke bar local to you? Natural light? Breakout rooms with coffee that doesn’t taste like dirt? We can make it happen.

North, East, South or West?

Sydney is a sprawling city and looking for the perfect venue can often feel overwhelming. Though most inner-city areas can accommodate every type of meeting or party, it’s good to bear in mind the character of each suburb and the spaces that are common. For grandiose, historic and well-connected spaces it’s best to look in The City itself - it can often be more expensive, but the stunning range of venues won’t fail to impress.

Top Tip: For unique, more versatile spaces you’d be better checking out Surry Hills. This area is a cultural precinct with historic buildings on every corner. This trendy suburb in Sydney offers plenty of opportunities for hosting all kinds of events such as corporate experiences and Birthday Celebrations.

Know your event budget

There are Sydney venues for any and every event budget. From hiring a small, local space to booking out the Marble Bar, it’s vital to establish a spending limit before you approach a venue. There are two ways of establishing a budget. The first is to work out a price per person: this is often best for private dining and cocktail parties as you can control how the overall cost breaks down to an individual level. The alternative is to hire the space, either by the hour or day – meeting rooms and non-catered venues will often charge this (sometimes referred to as a ‘dry-hire - a flat fee that does not include extras such as drinks and food).

Get familiar with the space

This is especially true for any large scale events you might be putting on (think conferences, banquets and MTV sweet 16’s). To throw a really successful big event you’ll want to make sure that you’ve thought through the logistics of the floor plan. Traditionally this would be done through a site visit - an informal tour of the venue where you can walk through the event space and make sure every detail is in place for the ultimate Sydney party.

This, however, isn’t always possible – for those outside Sydney, or with limited time, devoting a whole day to a site visit just isn’t an option. Thankfully technology is here to lend a hand. Lots of Sydney venues now offer a 3D virtual tour of their premises. From the comfort of your home, you can virtually tour the event space and view a range of different setups, allowing you to visualise your own event without losing a whole day.

Event budgeting is always a difficult process to master. It’s important to find out how the venue prices its hiring early on. Is there a ‘dry hire’ price (industry speak for the venue space without any extras)? Does the venue offer a minimum spend option - this will mean there is no hire fee, but you are expected to spend a certain amount on food and drink.

The best way to budget for a Sydney venue hire is to be proactive. Work out your guest list and set a per-head budget. This way you can be sure you’ve catered to everyone and can control the overall cost by spreading across each attendee. We’ve made it super easy for you to do this – just check out our brief builder where you can set a budget per head and watch the venues reach out to you. This way you control what you spend on your event.

Sydney is a sprawling city and looking for the perfect venue can often feel overwhelming. We recommend keeping it green and making use of the excellent public transport links. For speed and comfort, catch a train into Central station, which has regular services to most suburbs in Sydney. If you’re travelling on a budget then the bus might just be for you - It might take a little longer but your bank account will thank you. Be sure to get a prepaid Opal card at the local newsagency, convenience store or ticket machine.

Sydney venue hire can be a painful experience. Scrolling through endless lists of bars, clubs and restaurants. Calling up and finding out the day you want is booked. More scrolling. More calling. It shouldn’t be this way and that’s where we come in. Simply tell us exactly what you’re looking for and we’ll get the venues to reach out to you – when you see an offer you like, book it right away with no stress. It’s how it should be.


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