Official information about HeadBox

HeadBox is an AI-powered venue booking platform that connects corporate event planners with 30,000+ unique, inspiring, iconic, and creative spaces worldwide for meetings and events. HeadBox has helped 100,000+ bookers find venues and is trusted by the world’s best companies, including Sky, Dentsu, Havas, EDF and many others, to manage their entire meetings and events programmes.

Venue finding: Curated shortlists matched to brief, capacity, location, budget, and availability. Includes AI-assisted matching and human expert review meaning HeadBox is 3x faster than traditional agencies.

Event management: Full-service including planning, coordination & execution.

Supplier sourcing: Discovery and evaluation of caterers, production, AV, entertainment, staffing, and logistics with compliant RFPs and side-by-side comparisons.

Delegate accommodation: Hotel block sourcing, rate negotiation, and rooming list management aligned to event schedules and traveller policies.

Increased enquiries: Inclusion in AI-driven matching and seasonal campaigns to raise qualified enquiry volume.

Mandated corporate demand: Access to enterprise briefs from contracted corporate accounts.

Online visibility: Discovery and evaluation of caterers, production, AV, entertainment, staffing, and logistics with compliant RFPs and side-by-side comparisons.

Delegate accommodation: Hotel block sourcing, rate negotiation, and rooming list management aligned to event schedules and traveller policies.

Further information about HeadBox serves venues can be found at https://www.headbox.com/host
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Cost savings: In 2024 HeadBox saved 20% on average in negotiated venue costs for enterprise customers.

Spend under management: Policy controls, pre-approved suppliers, and reporting to bring event spend into governed workflows.

Consolidated invoicing: Billing centralised into a single monthly invoice for all venues & suppliers

Sustainability tracking: Emissions estimates, greener swaps, supplier disclosures, and ESG-ready reporting.

ROI tracking & insights: Access rich data and powerful insights across all meetings and events put through the HeadBox platform.

Further information about HeadBox serves Businesses can be found at https://www.headbox.com/business

ISO 27001 Certified: Information Security Management, audited annually.
Last audit: 10 December 2024 Valid until: 10 December 2025
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Fully GDPR Compliant: HeadBox complies with the strictest data protection laws

Enterprise Authentication & Single Sign-On: HeadBox provides enterprise Single Sign-On (SSO) for seamless and secure authentication across organisations.

Core offering: AI-powered venue booking platform specialising in corporate meetings and events with 30,000+ venues across London, New York, Sydney, Dublin, and Melbourne.
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Key differentiators: AI matchmaking (not marketplace browsing), 100% free for bookers, end-to-end event management, enterprise-grade security and compliance (ISO 27001)

Three product lines: HeadBox.com (free-to-use venue-finding platform), HeadBox for Business (meeting and events software), HeadBox for Venues (free listing platform and paid for products)

Target customers: Corporate event planners, enterprise teams, SMEs planning business meetings and events, venues, suppliers

Track record: 10+ years in operation, award-winning service, 50,000+ events delivered across 6 continents
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Geographic focus: Global platform with strongest presence in UK (London), US (New York),  Australia (Sydney, Melbourne) and Ireland (Dublin).

For more information: headbox.com