Hire the perfect corporate venue in London

Find the best event spaces and book with confidence. Trusted by 100k+ planners. 10 years of venue expertise. 100% free to use.

The best corporate event venues in London

Ready to plan your next corporate event? London has no shortage of impressive venues ready to inspire your guests. Whether you're looking for an intimate conference room or the largest arena in London, we've got the best ready for you to book. Alternatively, tell us exactly what you need and we'll make sure the very best London venues respond to your enquiry.

Match with venues

A few more of London's corporate venues to inspire

Whatever you're planning, we've got you covered

Conferences in London

Meetings in London

Summer parties in London

Christmas parties in London

Team activities in London Private dining rooms in London Presentations in London Training rooms in London Sustainable venues in London

The best corporate events in London

The Albany - Unique & Ethical Meeting, Workshop, Training & Presentation Space in South East London

Deptford (0.1 km)

150

How to hire a corporate event venue in London

Organising a corporate event involves lots of planning and lots of decisions, and the decision to choose a venue is the one that will have the biggest impact on your event. At HeadBox, we work with event bookers at some of the world's leading companies, and we find that they spend most of their budget on the venue. In most cases, you’ll also rely on the venue’s team significantly during the day itself to ensure that the event runs smoothly. So, getting this right is vital to your success. Read on for our complete guide to venue finding.

Understanding your goals

Whether you're planning a private dining event, a meeting, or a conference, it is important to begin the planning process with a goal in mind. Establishing the overarching goals will help you decide on the right venue, and the goals will vary depending on the event type. If your goal is networking, you might make different decisions about your venue than you would if your goal was hard sales. Use existing data on previous events or attendee engagement to understand what worked in the past and what didn’t.

Capacity and location

Knowing and understanding your brief and subsequently what you need from a venue is key in the venue-finding process. Before contacting any venues you need to know the size of your Guest list. Remember it’s always better to get a slightly larger venue to allow for a little breathing room. Location and accessibility are also an important consideration in the venue-finding process. The accessibility of the event is key in providing attendees with a positive experience. You want your guests to focus on the content of the event rather than worry about how to get there and back.

The functionality of a venue

The next thing to be aware of is the functionality of the venue and what amenities it may or may not have. Starting with the through-flow of your event, namely where Guests will arrive, where they will go once the main event begins, and how they can navigate around the venue on the day. If your event is an interactive conference that requires small group work, your venue will need breakout rooms close to the main auditorium. Are you likely to be running presentations or hosting international attendees? Does the venue already have the AV or VC equipment you need to do this? That could save you lots of money on renting the equipment out separately.

Budget and Flexibility

When looking for a venue it’s important to have a few dates in mind, as this could boost your negotiating power. Venues will want to fill the empty slots in their calendar so you’ll be more likely to get a discounted price if you are flexible on dates and timings. You should provide your team with a breakdown of the budget so that everyone is clear on how much money is allocated to each aspect of the venue hire, for instance, catering, production and staffing. Make a spreadsheet listing the major cost items on your wish list including AV equipment, catering, marketing materials, staff expenses and venues. Then research and estimate how much each item will cost. Top Tip: To save time make sure you clarify all the breakdown of prices before you go on a site visit, this makes the venue-finding process more streamlined not only for you but for the venue managers as well.

Site visits

After all the initial stages of planning are over the only way to really find out if the venue is right for you is with a virtual tour or a site visit. Site visits allow you to grasp a better visual of what the Space really looks like and how successful your event would be if it was held at that venue. Static images can only give so much away about a Space, whereas on a site visit or a virtual tour, you can explore every nook and cranny with your own eyes. This not only allows you to grasp the actual size of the Space but also to visualize how you might organize the Space. For private parties and dining events, you can see exactly where you might place the bar or where the dining tables can be situated. Whilst exploring meeting and conference rooms you might also learn that you need a more interactive Space or a quieter and more intimate Space than you thought.

Booking a corporate events venue in London requires careful planning, detailed research, and effective coordination. By clearly defining your needs, setting a realistic budget, and engaging thoroughly with venue staff, you can secure the perfect location for your event. London’s diverse selection of corporate event venues guarantees that you’ll find something to suit your style and needs, creating a memorable and enjoyable experience for all your guests.

Frequently asked questions

London offers a wide range of corporate event venues, including conference centres, hotels with dedicated event spaces, historic buildings, modern office spaces, and unique venues like museums or galleries. Each type of venue provides different atmospheres and facilities, making it possible to find the perfect setting for various corporate events such as conferences, seminars, product launches, and networking receptions.

It is advisable to book a corporate event venue in London as early as possible, ideally six to twelve months in advance. Popular venues, especially those in central locations or with unique features, tend to get booked quickly. Early booking ensures you have a wider selection of venues and dates to choose from and allows ample time to plan other aspects of your event, such as catering, technical equipment, and decorations.

When choosing a corporate event venue, consider the convenience for your attendees. Ensure the venue is easily accessible by public transport, particularly if it is near major transport hubs like King’s Cross, Liverpool Street, or Paddington stations. Additionally, think about parking availability for those driving. The venue’s facilities and services, such as audio-visual equipment, seating arrangements, and catering options, should match your event requirements. The venue's ambience and professionalism of staff are also important factors to ensure a smooth and successful event.

Essential facilities and services for a corporate event venue include high-speed internet, audio-visual equipment, and appropriate seating arrangements. If your event requires catering, check if the venue offers in-house catering services or if you need to arrange for external caterers. The availability of on-site staff to assist with event coordination and management is also crucial. Comprehensive facilities and reliable services can significantly contribute to the smooth running and success of your corporate event.

Let's find you some corporate events

Get fast, personalised responses from available venues that match what you're looking for