Screening Rooms in London to Hire

Whether it’s a state-of-the-art theatre with all the latest technology, or a contemporary event Space with great AV facilities - finding the perfect screening room can be a tricky business. Luckily for you we’ve not only uncovered some of the best screening rooms London has to offer but we’ve got some top tips on all things to consider when booking a screening room just for you. Let’s get started!

Always have style

There’s plenty of different reasons you may need to book a screening room in London. Whether it’s for consumer events such as film premieres or for corporate events such as training sessions or AGMs. Whatever reason you have for hiring a screening room you need to make sure the style of the Space reflects your brand and there are plenty of options to choose from so have a good look through our collection and find the perfect room for you.

Traditional screening rooms are great for conferences or corporate events. Whether that’s exclusive hire of a cinema of a conference room at a hotel. Using a venue which is primarily used as a screening room on a daily basis will allow you to have on-site staff who know exactly what to do with all the equipment and can be on hand if you need any assistance. If you hire a screening room in one of the top London hotels you also have the added benefit of in-house catering and accommodation, perfect for any business clients who are travelling in for the event.

If you’re planning a workshop or creative event where a screen is required then think a little outside the box! Look for unique London venues that aren’t necessarily screening rooms - but can be transformed with top of the range AV equipment to give you an alternative backdrop to your event. Go for the quirkier, more creative Spaces that will give off a cool and informal atmosphere for your event and your event stand out from the crowd.

Screening room size

Visit the venue before hand and decide how you would like Space laid out on the day of your event- if it is possible to have various layouts of your Space of course! For a presentation or workshop it’s best to go for a boardroom style layout where everyone can see the screen and the other attendees so they both engage in the content and in any conversations that arise. Always ask the events team at the venue what they think is best for the amount of Guests you have attending and the type of event you are hosting.

You will have an idea of how many people will be attending your event, so make sure your venue has enough room to comfortably fit all of your Guests. If you’re hiring a screening room for a meeting then you will have to be more accurate on seating as generally people will expect an allocated seat. However, if you’re hiring the screening room for workshops where people are more likely to walk around the Space you need to think a bit more carefully about the size and layout. Not only will you need to think about how many Guests you will have on the day but you’ll also need to think about how many members of staff there will be - as this might affect how comfortably everyone can fit inside the Space. The screening room may be the perfect size for all your Guests, but once your front of house team or security team are included it might suddenly feel a little overcrowded. We’d always recommend overestimating the space you’ll need so that the event doesn’t feel too claustrophobic. .

Facilities

On your site visit to your chosen London screening room make a checklist of all the facilities you will need for the event so you can work out what is and isn’t included. For example, if the screening room is being used for a presentation or small conference then you will probably need a venue that has small break out Spaces for lunch breaks or networking perhaps, as well as a reception area for Guests to sign in. Make sure that you speak with the events team and find out if additional rooms are included in your Space fee so as not to incur additional costs.

For a film screening you might want to consider a small drinks reception area for when Guests arrive, so it’s important to check out the in house catering options that are available at your chosen venue as well. If they do not offer this service they will probably have some recommendations for different catering companies they have worked with before. Having a networking Space for your Guests to gather in before the screening is a brilliant way to build excitement for the film, it’s also a perfect area to have your Guests rave about the screening afterwards!

Equipment

Equipment is a key part of any event hosted in a screening room. Try to check the equipment before the event - as you don’t want to arrive at the venue on the day and be unfamiliar with how it works. Make sure you know exactly what is and isn’t included in the venue hire fee in terms of the equipment as you don’t want any hidden surprises on the bill at the end of the event. Most of the equipment you need should be accessible at the venue but if there is anything that you need to provide yourself then make sure you organise this in plenty of time and be sure to check that it is compatible with the equipment at the venue.

We’re sure that if you cover these key things to when hiring a screening room in London that your event will be a huge success! HeadBox has a great collection of screening rooms all across this great city so make sure you take your time to find the perfect one for you!