Spend 50% less time spend on event planning

HeadBox Business

Need a hand planning your next corporate event?

We have an Account Management service for corporate event bookers.
Contact the New Business team on 0207 993 5353 to find out if you're eligible. We'll need:

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An Event Brief

Tell us about your brief in as much detail as possible, including potential dates, event type, attendees, catering, and entertainment

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A Date for a Site Visit

Let us know when you will be available to visit the venue with your HeadBox Account Manager to experience the Space in person

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A Confirmation Deadline

Give us your event confirmation deadline, so we can ensure your venue contract is signed with plenty of time to spare

Featured Private Dining Rooms to Hire in London

Here are the best restaurants in London near you

Dining Room, Magpie 2 from £3,000
min spend

Dining Room, Magpie

Magpie is a modern British restaurant tucked away on Heddon Street, behind Regent Street. One of the best options for venue hire London has to offer!

Our menu is designed to be a more casua...

London, W1B
40 – 75 Guests
The Private Dining Room, Mac and Wild City 1 from £1,320
min spend

The Private Dining Room, Mac and Wild City

Hire the The Private Dining Room at Mac and Wild Ciity for your next private event!

The Private Dining Room - 'The Gun Room' - at Mac & Wild Devonshire Square transports you to a Highland L...

London, EC2M
12 – 22 Guests
The Private Dining Room, The Collective Old Oak 1 from £400
per day

The Private Dining Room, The Collective Old Oak

Featuring a dramatic walnut boardroom table with copper inlays, The Exchange Boardroom is the place to host impressive meetings, dinners and working days. The space also features a small kitchen fo...

London, NW10
14 – 20 Guests
Boundary Rooftop, The Boundary Project from £1,500
min spend

Boundary Rooftop, The Boundary Project

Hire Boundary Rooftop at The Boundary Project for a fantastic venue hire in London

Hire Boundary Rooftop at The Boundary Project. Open come rain or shine, the heated Glass Orangery encasing ...

Shoreditch, E2
35 – 100 Guests
Restaurant, COYA Angel Court 2 from £70
per delegate

Restaurant, COYA Angel Court

Want somewhere that will bring the spirit of Latin America to the heart of the City? Look no further! Welcome to COYA Angel Court.

Surrounded by vibrant Incan colours and bespoke Latin Amer...

London , EC2N
100 Guests
Dinner with candlelit tours, whole Museum hire, Sir John Soane's Museum 4 from £5,500
per evening

Dinner with candlelit tours, whole Museum hire, Sir John Soane's Museum

Sir John Soane’s Museum is one of the most atmospheric and fascinating museums in London, making us a fantastic venue for an exclusive dinner, drinks reception or champagne candlelit tours.

...

Camden , WC2A
30 – 85 Guests
Whole Venue Hire, Apothecaries' Hall 1 from £1,890
per afternoon

Whole Venue Hire, Apothecaries' Hall

Apothecaries’ Hall is a fascinating historic venue in the heart of the City offering bespoke event management, on-site catering and total commitment to the success of your event.

Apothecarie...

London, EC4V
25 – 200 Guests
Proud City, Proud Group 4 from £1,000
min spend

Proud City, Proud Group

Proud City not only manifests the glamour of a bygone era, but adds that extra dash of sparkle to your event.

Holding a capacity of 250 seated and 300 standing, the space is extremely versat...

London, EC3R
70 – 300 Guests
Market Hall Fulham, Market Hall Fulham from £5,000
per evening

Market Hall Fulham, Market Hall Fulham

Hire Market Hall Fulham for a unique venue hire in London

Market Hall Fulham is a wonderful venue housed in the ornate and well-preserved entrance hall of an Edwardian Underground station in...

London, SW6
250 – 350 Guests
Whole Venue Hire, Skinners' Hall from £2,100
per afternoon

Whole Venue Hire, Skinners' Hall

Skinners’ Hall, located within walking distance of Bank station, is a scheduled Ancient Monument, with an unrivalled collection of art, artefacts and historic furniture, complemented by a fashion...

London, EC4R
80 – 300 Guests
Complete Venue Hire, Scarlett Green from £3,000
min spend

Complete Venue Hire, Scarlett Green

Hire Scarlett Green for one of the best options for venue hire Soho has to offer!

Positioned slap bang in the middle of Soho, Scarlett Green draws upon Melbourne and Sydney café culture to ...

London, W1F
100 – 200 Guests
Nash, Hotel Café Royal from £500
per day

Nash, Hotel Café Royal

Hire the Nash Room at Hotel Café Royal for your next venue to hire in London!

The Nash Room at Hotel Café Royal is an intimate boardroom with large windows overlooking the elegant sweep of...

London, W1B
10 Guests
Council Room, One Great George Street from £775
per morning

Council Room, One Great George Street

If you're searching for a striking event Space, you need look no further than One Great George Street

On the ground floor towards the back of the main foyer of this Westminster event venue i...

Westminster, SW1P
40 – 100 Guests
Map Room , Mews of Mayfair 13 from £1,500
min spend

Map Room , Mews of Mayfair

The Map Room at Mews of Mayfair is perfect for private dining venue hire in London.

Book The Map Room in Mews of Mayfair if you’re looking for exemplary private dining in Mayfair. This is one of...

London, W1S
28 – 40 Guests
Kitchen Table, Savoy Grill 3 from £500
min spend

Kitchen Table, Savoy Grill

If you want private dining in one of the best restaurants in London then the Kitchen Table at the Savoy Grill is the best place to go!

The Savoy Grill offers an unparalleled level of service ma...

Westminster, WC2R
8 Guests
Restaurant, Roast Restaurant 1 from £2,000
min spend

Restaurant, Roast Restaurant

Want to hire one of the best London restaurants around for your next event? Welcome to the Roast Restaurant.

Roast is a unique British restaurant situated in the portico of Borough's former ...

Stoney Street, SE1
60 – 180 Guests

Choosing a Private Dining Room

An exclusive dining experience can be a great chance to build and foster business relationships or to make your team feel valued.

As London is a veritable hub of cultural and culinary diversity, finding the best private dining room that suits your needs can be difficult.

That’s why we’ve found the best venues for you all in one place. Making finding a restaurant to hire easy. From the latest celebrity hot spots to exclusive Michelin starred restaurants; eccentric eateries to Spaces with a story, HeadBox has got you covered.

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From Soho to Shoreditch and Mayfair to Marylebone, HeadBox has London’s top restaurants, local favourites and under-the-radar Spaces guaranteed to impress your Guests.

If you’re on a budget, HeadBox offers bespoke pricing so that you can find the right venue at a price that suits you. So whatever your budget or location, you can search, book and pay for the best restaurants in London. And if you need a helping hand? Just talk to a member of our concierge team for some free and tailored advice.

Private Dining Editorial 2 image

HeadBox launches partnership with St Mungo's

Find out more

Top things to consider when planning a private dining event in London.

There’s lots of things to think about when planning a private dining event. Whether you’re wining and dining an important client, treating your hardworking team after a successful quarter or celebrating a special occasion, you really are spoilt for choice. We like to make the event planning process run as smoothly as possible so we’ve put together a handy guide on all the top things to think about when planning a private dining event in London to get you started!

What theme are you looking for?

The first thing you need to think about is what type of food you would like to offer your Guests as London has hundreds of cuisines from authentic Asian eateries to fresh seafood restaurants that all offer amazing private dining options. Also, start thinking about what type of evening you want to host. Do you want to go for a fine dining theme? Or do you want something a little more unusual with a themed London restaurant? There plenty of options so do some research and pick out something that best suits you. If you’re stuck on what you should go for then check out HeadBox Ultimate Guide to Private Dining in London for some inspiration!

Location, Location, Location

Next up, start thinking about where you want to start looking for a private dining venue, keeping in mind that it needs to be easily accessible for the majority of your Guests. We always recommend no more than 20 minutes from where-ever they are travelling from, particularly if it's after office hours. Keep in mind how close venue is from major tube lines or train stations so that your Guests don't have to worry about transport. London is jam packed with restaurants to hire - so you'll be spoilt for choice, but at least you can eliminate some of the options by where they're located.

Visit the venue

If you've now found a few private dining rooms that could work for your event always plan a site visit with the venues events team. We always recommend visiting the Space before booking so that you can discuss the specifics with the in house team. You can get a good feel for a Space that you can't get from photos and this will enable you to eliminate some of your choices and find the perfect dining spot.

Check the facilities

Whilst you are looking at the venue be sure to check it has all the facilities you might need. Whether that's disabled access, lifts, baby changing facilities or cloakrooms - this could be a crucial decider if you're still stuck between a few different Spaces.

If it’s a venue that’s slightly off the beaten the track and not easily accessible by London tube then make sure there’s parking either on site or close by. If you wanted to play music throughout the event make sure this is a possibility and ask what you need to bring with you in order to play your own soundtrack. If you’re hosting a big event with lots of VIP’s then ask the venue about security. Some venues may already have a security team especially if it’s a Friday or Saturday. So check with the venue first before looking into this.

Stick to the budget

Whilst at the site visit try to keep your budget in mind. Make sure you're fully aware of how the pricing structure works at your chosen London venue and whether it works on the basis of room hire fees or minimum spend. There may even be a delegate rate for corporate dining events so find out all the options and select the one that best suits your budget.

There may be some extra hidden fees too including corkage fee, overtime fee and cancellation policies, so make sure you’re fully aware of all these before the event so there won’t be any surprises on the night.

Food, glorious food!

Now for the exciting part! Make sure you take a look at all the menu choices the venue has to offer. You want to make sure there is something on there for all of your guests. These days most venues can accommodate for allergies and dietary requirements but it's always best to check beforehand.

If any of your guests need Kosher or Halal meals you should always check with the venue before you confirm your booking. Most chef’s will be used to any special requirements but it’s best to keep them updated as soon as possible so they have plenty of notice if things need to be ordered in especially.

Check the drinks menu

Once the food is out of the way, the next big decision to make is the drinks. Do you want to have an open bar or a selection of your favourite wines on the table for your guests? You can select certain items to be included in the minimum spend such as the house wine, beer and single spirit mixers and then anything else your guests want to order they can pay for separately. Whatever you want to do most London venues will be more than happy to come up with a solution that best accommodates your needs.

Pick your layout

Most venues will be able to accommodate your private dining event in a range of different layouts so have a think about what would work best. Guests can either be arranged on round tables or along one long table in a boardroom style format.

If you have less than twenty Guests attending it would probably be best to have a boardroom style table that can then be lavishly decorated for a real banquet style event. However if you have any more than twenty Guests we’d recommend using smaller round tables and then allow time for mingling after the meal so your Guests can network with those Guests who may not have sat on their table. Every venue is different so check with the in house team on which layout style they think would work the best for your event.

Invite your Guests

Once you have everything at the venue confirmed and organised it's time to send out the invites. Make sure you give guests plenty of notice and you keep the venue updated with the number of attendees, as this may change in the lead up to the event. You may also need to pre-order the food and it make take some time to collect from your Guests, so be sure to allow for that aswell. Most venues will be fine with last minute changes as long as you keep them updated. Try not to turn up on the day with any major changes that could be difficult for the venue to remedy on the day of the event, of course there may be unfortunate last minute changes which are out of your control, but we always say that communication is key.

Where’s the after party?

You've now got all your guests RSVP's, pre-orders collected and all the other arrangements have been made at your chosen private dining venue, the last thing to think about is where to take your Guests for a little after party once dinner is over London is full of late night party venues that will be perfect to explore with a few of your Guests for one last drink before you head home.

We hope you’ve found our guide on ‘Top Things Consider when planning a Private Dining Event’ useful! And be sure to check out our private dining collection for some inspiration.

Happy Dining!

What is HeadBox?

We are the UK's fastest growing online marketplace for inspiring meeting, offsite and event Spaces

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Search

Search our hand-picked collections of over 5000 inspiring venues to provide the perfect backdrop for your next meeting, offsite or event, whatever it may be

Book

Communicate directly with the venue using our Instant Messenger, confirm the details of your event and then request to book the Space online in minutes

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Pay

Once the Host accepts your booking request, we take payment via our secure online payment service, using credit card, debit card or Paypal

See what people are saying about HeadBox

Quick, efficient and very friendly. All of the queries and issues that I had were sorted completely within a few hours. Will definitely be going back to them.

Henry P
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HeadBox is now my go-to website for booking meeting rooms. My clients have been really impressed with some of the fantastic spaces I’ve booked through HeadBox.

Josh R
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HeadBox has some of the best options out there for venue hire London has to offer! I was amazed at the amount of options they had for my event.

Chloe B
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I highly recommend using HeadBox when it comes to researching and booking a perfect event or meeting space! As an assistant, I have been tasked with booking spaces in so many cities I haven't visited and wish I found this website sooner. Everyone I have communicated with has been so helpful, thorough and friendly and they are fabulous with helping to narrow down what you need. Such a time saver for anyone needing to find the perfect venue!

Christina H
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The HeadBox concierge team were all extremely friendly and were helpful with any questions I had. I would definitely recommend HeadBox to others!

Harriet B
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Couldn't praise the team at Headbox enough. Efficient, professional and incredibly personable. Will certainly be using their services again.

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Venues in other London Collections

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