We have an Account Management service for corporate event bookers.
Contact the New Business team on 0207 993 5353 to find out if you're eligible. We'll need:
Tell us about your brief in as much detail as possible, including potential dates, event type, attendees, catering, and entertainment
Let us know when you will be available to visit the venue with your HeadBox Account Manager to experience the Space in person
Give us your event confirmation deadline, so we can ensure your venue contract is signed with plenty of time to spare
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Sir John Soane’s Museum is one of the most atmospheric and fascinating museums in London, making us a fantastic venue for an exclusive dinner, drinks reception or champagne candlelit tours.
Apothecaries’ Hall is a fascinating historic venue in the heart of the City offering bespoke event management, on-site catering and total commitment to the success of your event.
Proud City not only manifests the glamour of a bygone era, but adds that extra dash of sparkle to your event.
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Want to hire one of the best London restaurants around for your next event? Welcome to the Roast Restaurant.
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The Map Room at Mews of Mayfair is perfect for private dining venue hire in London.
Book The Map Room in Mews of Mayfair if you’re looking for exemplary private dining in Mayfair. This is one of...
If you want private dining in one of the best restaurants in London then the Kitchen Table at the Savoy Grill is the best place to go!
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An exclusive dining experience can be a great chance to build and foster business relationships or to make your team feel valued.
As London is a veritable hub of cultural and culinary diversity, finding the best private dining room that suits your needs can be difficult.
That’s why we’ve found the best venues for you all in one place. Making finding a restaurant to hire easy. From the latest celebrity hot spots to exclusive Michelin starred restaurants; eccentric eateries to Spaces with a story, HeadBox has got you covered.
From Soho to Shoreditch and Mayfair to Marylebone, HeadBox has London’s top restaurants, local favourites and under-the-radar Spaces guaranteed to impress your Guests.
If you’re on a budget, HeadBox offers bespoke pricing so that you can find the right venue at a price that suits you. So whatever your budget or location, you can search, book and pay for the best restaurants in London. And if you need a helping hand? Just talk to a member of our concierge team for some free and tailored advice.
There’s lots of things to think about when planning a private dining event. Whether you’re wining and dining an important client, treating your hardworking team after a successful quarter or celebrating a special occasion, you really are spoilt for choice. We like to make the event planning process run as smoothly as possible so we’ve put together a handy guide on all the top things to think about when planning a private dining event in London to get you started!
What theme are you looking for?
The first thing you need to think about is what type of food you would like to offer your Guests as London has hundreds of cuisines from authentic Asian eateries to fresh seafood restaurants that all offer amazing private dining options. Also, start thinking about what type of evening you want to host. Do you want to go for a fine dining theme? Or do you want something a little more unusual with a themed London restaurant? There plenty of options so do some research and pick out something that best suits you. If you’re stuck on what you should go for then check out HeadBox Ultimate Guide to Private Dining in London for some inspiration!
Location, Location, Location
Next up, start thinking about where you want to start looking for a private dining venue, keeping in mind that it needs to be easily accessible for the majority of your Guests. We always recommend no more than 20 minutes from where-ever they are travelling from, particularly if it's after office hours. Keep in mind how close venue is from major tube lines or train stations so that your Guests don't have to worry about transport. London is jam packed with restaurants to hire - so you'll be spoilt for choice, but at least you can eliminate some of the options by where they're located.
Visit the venue
If you've now found a few private dining rooms that could work for your event always plan a site visit with the venues events team. We always recommend visiting the Space before booking so that you can discuss the specifics with the in house team. You can get a good feel for a Space that you can't get from photos and this will enable you to eliminate some of your choices and find the perfect dining spot.
Check the facilities
Whilst you are looking at the venue be sure to check it has all the facilities you might need. Whether that's disabled access, lifts, baby changing facilities or cloakrooms - this could be a crucial decider if you're still stuck between a few different Spaces.
If it’s a venue that’s slightly off the beaten the track and not easily accessible by London tube then make sure there’s parking either on site or close by. If you wanted to play music throughout the event make sure this is a possibility and ask what you need to bring with you in order to play your own soundtrack. If you’re hosting a big event with lots of VIP’s then ask the venue about security. Some venues may already have a security team especially if it’s a Friday or Saturday. So check with the venue first before looking into this.
Stick to the budget
Whilst at the site visit try to keep your budget in mind. Make sure you're fully aware of how the pricing structure works at your chosen London venue and whether it works on the basis of room hire fees or minimum spend. There may even be a delegate rate for corporate dining events so find out all the options and select the one that best suits your budget.
There may be some extra hidden fees too including corkage fee, overtime fee and cancellation policies, so make sure you’re fully aware of all these before the event so there won’t be any surprises on the night.
Food, glorious food!
Now for the exciting part! Make sure you take a look at all the menu choices the venue has to offer. You want to make sure there is something on there for all of your guests. These days most venues can accommodate for allergies and dietary requirements but it's always best to check beforehand.
If any of your guests need Kosher or Halal meals you should always check with the venue before you confirm your booking. Most chef’s will be used to any special requirements but it’s best to keep them updated as soon as possible so they have plenty of notice if things need to be ordered in especially.
Check the drinks menu
Once the food is out of the way, the next big decision to make is the drinks. Do you want to have an open bar or a selection of your favourite wines on the table for your guests? You can select certain items to be included in the minimum spend such as the house wine, beer and single spirit mixers and then anything else your guests want to order they can pay for separately. Whatever you want to do most London venues will be more than happy to come up with a solution that best accommodates your needs.
Pick your layout
Most venues will be able to accommodate your private dining event in a range of different layouts so have a think about what would work best. Guests can either be arranged on round tables or along one long table in a boardroom style format.
If you have less than twenty Guests attending it would probably be best to have a boardroom style table that can then be lavishly decorated for a real banquet style event. However if you have any more than twenty Guests we’d recommend using smaller round tables and then allow time for mingling after the meal so your Guests can network with those Guests who may not have sat on their table. Every venue is different so check with the in house team on which layout style they think would work the best for your event.
Invite your Guests
Once you have everything at the venue confirmed and organised it's time to send out the invites. Make sure you give guests plenty of notice and you keep the venue updated with the number of attendees, as this may change in the lead up to the event. You may also need to pre-order the food and it make take some time to collect from your Guests, so be sure to allow for that aswell. Most venues will be fine with last minute changes as long as you keep them updated. Try not to turn up on the day with any major changes that could be difficult for the venue to remedy on the day of the event, of course there may be unfortunate last minute changes which are out of your control, but we always say that communication is key.
Where’s the after party?
You've now got all your guests RSVP's, pre-orders collected and all the other arrangements have been made at your chosen private dining venue, the last thing to think about is where to take your Guests for a little after party once dinner is over London is full of late night party venues that will be perfect to explore with a few of your Guests for one last drink before you head home.
We hope you’ve found our guide on ‘Top Things Consider when planning a Private Dining Event’ useful! And be sure to check out our private dining collection for some inspiration.
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Quick, efficient and very friendly. All of the queries and issues that I had were sorted completely within a few hours. Will definitely be going back to them.
HeadBox is now my go-to website for booking meeting rooms. My clients have been really impressed with some of the fantastic spaces I’ve booked through HeadBox.
HeadBox has some of the best options out there for venue hire London has to offer! I was amazed at the amount of options they had for my event.
I highly recommend using HeadBox when it comes to researching and booking a perfect event or meeting space! As an assistant, I have been tasked with booking spaces in so many cities I haven't visited and wish I found this website sooner. Everyone I have communicated with has been so helpful, thorough and friendly and they are fabulous with helping to narrow down what you need. Such a time saver for anyone needing to find the perfect venue!
The HeadBox concierge team were all extremely friendly and were helpful with any questions I had. I would definitely recommend HeadBox to others!
Couldn't praise the team at Headbox enough. Efficient, professional and incredibly personable. Will certainly be using their services again.
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