We are the UK's fastest growing online marketplace for inspiring meeting, offsite and event Spaces
Search our hand-picked collections of over 5000 inspiring venues to provide the perfect backdrop for your next meeting, offsite or event, whatever it may be
Communicate directly with the venue using our Instant Messenger, confirm the details of your event and then request to book the Space online in minutes
Once the Host accepts your booking request, we take payment via our secure online payment service, using credit card, debit card or Paypal
Here are our top picks to whet your appetite.
The Belvedere at the County Arms pub is one of the best options for private dining rooms at a pub London has to offer.
Sitting proudly on the edge of Wandsworth Common, The County Arms is a...
Hire the Giovanni Room at Quaglino's for your next private dining venue hire in London.
Quaglino's is an upmarket European brasserie that specialise in seafood - the restaurnt is ususally f...
The Scotch of St James is an atmospheric venue with a touch of highland spirit to it. Available for private hire, it is a great spot for filming and photography shoots which require a night club sc...
The Forest Room is a truly unique event space. Featuring floor to ceiling windows and décor that transports you to the spring forest, the space is perfect for lunches, meetings and receptions in na...
The Swallow Street Room at the Bentley's is one of the best options for private dining venue hire London has to offer.
We offer a range of private dining venue hire, from the elegant Crustacea ...
Want to hire one of the best London restaurants around for your next event? Welcome to the Roast Restaurant.
Roast is a unique British restaurant situated in the portico of Borough's former ...
The Chef's Private Dining Room at Mews of Mayfair is perfect for private dining venue hire in London.
Book the Chef’s Private Dining Room in Mews of Mayfair if you’re looking for exemplary priva...
Hire Salon Rouge at Park Chinois for a London private dining room which pays homage to the Dinner & Dance of Yesteryear.
Located in the heart of Berkeley Street, Mayfair, Park Chinois offers a ...
The Cage at Wright Brothers in Soho is the venue’s private dining room. Hire this space if you need a stylish, centrally-located venue for your private party.
The Private Dining Room, called...
An exclusive dining experience can be a great chance to build and foster business relationships or to make your team feel valued. As London is a veritable hub of cultural and culinary diversity, finding a dining room that suits your needs can be difficult. That’s why we’ve found the best venues for you, all in one place to make finding a restaurant to hire easy. From the latest celebrity hot spots to exclusive Michelin starred restaurants; eccentric eateries to spaces with a story, HeadBox has got you covered.
So, whether you’re looking to hire an entire restaurant or perhaps a more understated private dining room, our collection spans the whole of London with our spaces as diverse as the city itself. From Soho to Shoreditch and Mayfair to Marylebone, HeadBox has London’s top restaurants, local favourites and under-the-radar spaces guaranteed to impress your Guests. If you’re on a budget, Headbox offers bespoke pricing so that you can find the right venue at a price that suits you. So whatever your budget or location, you can search, book and pay for unique private dining rooms in London, uncovered for you by HeadBox. And if you need a helping hand? Just talk to a member of our concierge team for some free and tailored advice.
There’s lots of things to think about when planning a private dining event. Whether you’re wining and dining an important client, treating your hardworking team after a successful quarter or celebrating a special occasion, you really are spoilt for choice. We like to make the event planning process run as smoothly as possible so we’ve put together a handy guide on all the top things to think about when planning a private dining event in London to get you started!
What theme are you looking for?
The first thing you need to think about is what type of food you would like to offer your Guests as London has hundreds of cuisines from authentic Asian eateries to fresh seafood restaurants that all offer amazing private dining options. Also, start thinking about what type of evening you want to host. Do you want to go for a fine dining theme? Or do you want something a little more unusual with a themed London restaurant? There plenty of options so do some research and pick out something that best suits you. If you’re stuck on what you should go for then check out HeadBox Ultimate Guide to Private Dining in London for some inspiration!
Location, Location, Location
Next up, start thinking about where you want to start looking for a private dining venue, keeping in mind that it needs to be easily accessible for the majority of your Guests. We always recommend no more than 20 minutes from where-ever they are travelling from, particularly if it's after office hours. Keep in mind how close the private dining room is from major tube lines or train stations so that your Guests don't have to worry about transport. London is jam packed with private dining venues to hire - so you'll be spoilt for choice, but at least you can eliminate some of the options by where they're located.
Visit the venue
If you've now found a few private dining rooms that could work for your event always plan a site visit with the venues events team. We always recommend visiting the Space before booking so that you can discuss the specifics with the in house team. You can get a good feel for a Space that you can't get from photos and this will enable you to eliminate some of your choices and find the perfect dining spot.
Check the facilities
Whilst you are looking at the venue be sure to check it has all the facilities you might need. Whether that's disabled access, lifts, baby changing facilities or cloakrooms - this could be a crucial decider if you're still stuck between a few different private dining venues.
If it’s a venue that’s slightly off the beaten the track and not easily accessible by London tube then make sure there’s parking either on site or close by. If you wanted to play music throughout the event make sure this is a possibility and ask what you need to bring with you in order to play your own soundtrack. If you’re hosting a big event with lots of VIP’s then ask the venue about security. Some venues may already have a security team especially if it’s a Friday or Saturday. So check with the venue first before looking into this.
Stick to the budget
Whilst at the site visit try to keep your budget in mind. Make sure you're fully aware of how the pricing structure works at your chosen London venue and whether it works on the basis of room hire fees or minimum spend. There may even be a delegate rate for corporate dining events so find out all the options and select the one that best suits your budget.
There may be some extra hidden fees too including corkage fee, overtime fee and cancellation policies, so make sure you’re fully aware of all these before the event so there won’t be any surprises on the night.
Food, glorious food!
Now for the exciting part! Make sure you take a look at all the menu choices the venue has to offer. You want to make sure there is something on there for all of your guests. These days most venues can accommodate for allergies and dietary requirements but it's always best to check beforehand.
If any of your guests need Kosher or Halal meals you should always check with the venue before you confirm your booking. Most chef’s will be used to any special requirements but it’s best to keep them updated as soon as possible so they have plenty of notice if things need to be ordered in especially.
Check the drinks menu
Once the food is out of the way, the next big decision to make is the drinks. Do you want to have an open bar or a selection of your favourite wines on the table for your guests? You can select certain items to be included in the minimum spend such as the house wine, beer and single spirit mixers and then anything else your guests want to order they can pay for separately. Whatever you want to do most London venues will be more than happy to come up with a solution that best accommodates your needs.
Pick your layout
Most venues will be able to accommodate your dining event in a range of different layouts so have a think about what would work best. Guests can either be arranged on round tables or along one long table in a boardroom style format. If you have less than twenty Guests attending it would probably be best to have a boardroom style table that can then be lavishly decorated for a real banquet style event. However if you have any more than twenty Guests we’d recommend using smaller round tables and then allow time for mingling after the meal so your Guests can network with those Guests who may not have sat on their table. Every venue is different so check with the in house team on which layout style they think would work the best for your event.
Invite your Guests
Once you have everything at the venue confirmed and organised it's time to send out the invites. Make sure you give guests plenty of notice and you keep the venue updated with the number of attendees, as this may change in the lead up to the event. You may also need to pre-order the food and it make take some time to collect from your Guests, so be sure to allow for that aswell. Most venues will be fine with last minute changes as long as you keep them updated. Try not to turn up on the day with any major changes that could be difficult for the venue to remedy on the day of the event, of course there may be unfortunate last minute changes which are out of your control, but we always say that communication is key.
Where’s the after party?
You've now got all your guests RSVP's, pre-orders collected and all the other arrangements have been made at your chosen private dining venue, the last thing to think about is where to take your Guests for a little after party once dinner is over London is full of late night party venues that will be perfect to explore with a few of your Guests for one last drink before you head home.
We hope you’ve found our guide on ‘Top Things Consider when planning a Private Dining Event’ useful! And be sure to check out our private dining collection for some inspiration.
Read about the latest UK venues to hire and other news and views
on our social channels and the HeadBox Blog
Explore our London venue Collections: Screening Rooms · Private Parties · Workshops & Ideation · Meetings · Conference Venues · Photography Studios · Team Away Days · Affordable Spaces · Recording Studios · Unusual Venues