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London is, for better or worse, an absolute hub of international corporate activity. The capital of capital cities attracts the very best from around the world, and the venues to host them have risen to the challenge. When it comes to conferencing, there is no better city than London. Discover the essentials of hiring the perfect London conference venue, tailored to meet your event's objectives while delivering an unforgettable experience for your attendees in the heart of one of the world's most iconic cities.
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Where to have a conference in London
Covent Garden
Soho
Hammersmith
Shoreditch
Fitzrovia
Islington
ExCeL London - ICC Auditorium
Custom House (0.3 km)
4500
CEME - The Atrium
Abbey Wood (4.7 km)
400
No.4 Hamilton Place - Handley Page Room
Hyde Park Corner (0.2 km)
60
No.11 Cavendish Square - Burdett Suite
Oxford Circus (0.3 km)
300
Sofitel London Heathrow - Dubai
Heathrow Terminal 5 (0.3 km)
44
Sofitel London Heathrow - Houston
Heathrow Terminal 5 (0.3 km)
40
Kimpton Fitzroy London - Carrington
Russell Square (0.1 km)
40
The Tower Hotel - Fearless Suite
Tower Hill (0.4 km)
15
Mercure London Hyde Park Hotel - Hyde Suite
Paddington (0.1 km)
8
Your guide to London’s conference venues
Planning is everything
Know where your conference will be
Accessible conference spaces?
Make sure you set the agenda
Step 1: Define your conference objectives and budget
Step 2: Choose a venue
Step 3: Plan your conference program
Step 4: Arrange catering
Step 5: Promote your conference
Step 6: Book accommodation
Step 7: Plan transportation
Step 8: Hire staff
Step 9: Evaluate your conference
Frequently asked questions
There really is no one answer to this question: so many variables come into play when understanding the cost of hiring a conference centre, or a conference room. Conference rooms will be well-appointed so will include facilities, but some things cost extra. It all depends on how many guests are you planning for? Is the venue for the day, an afternoon or an evening? Are you looking for catering? What about decorations? The good news is that you can find a conference venue for pretty much any budget (okay, almost any budget). Instead of letting the venue dictate the price, our advice is to be proactive and set a budget that you feel comfortable with – this way the right venues can reach out to you through HeadBox.
There are lots of ways to book a London conference venue. You can do the old-fashioned thing and pick up the phone, or email the venue directly. Unfortunately, lots of venues are busy and may not get back to you in time. That's where we come in. Give us your enquiry and we'll reach out to the best conference venues in London and let you enjoy your free time. Easy.
The key steps for planning a conference in London are:
- a. Set your goals and objectives
- b. Choose a suitable date and time
- c. Create a budget
- d. Find a venue
- e. Plan the conference schedule and content
- f. Arrange for speakers and presenters
- g. Organise catering and accommodations
- h. Promote the conference and manage registrations
- i. Plan for onsite logistics and support
- j. Evaluate the conference's success
It is recommended to start planning a conference at least 12-18 months in advance to secure the best venues, speakers, and accommodations.
Consider factors such as capacity, location, accessibility, budget, and availability of conference facilities when choosing a venue. Research popular conference venues in London and compare their offerings to find the best fit for your needs.
- a. Social media platforms
- b. Email marketing
- c. Press releases
- d. Collaborations with industry partners
- e. Listing on relevant event websites
Create a detailed plan for each aspect of the conference, including registration, technical support, catering, and security. Assign a team to oversee the execution of these plans and ensure everything runs smoothly. By the time your event is going on, your team should be intimatley familiar with the specifics involved with running a London conference.