When it comes to events, a conference is just about as big as it gets. For any kind of conference you may be planning, you’re going to want to make sure you get as many registrants as possible and that each of them leaves the conference feeling like they’ve gained something. The right venue is absolutely key to achieving this goal. Luckily, London is host to a fantastic range of conference venues from huge expo centres to smaller lecture theatres. We’ve worked with the very best and would love to share our expertise with you. Let’s get planning.

Planning is everything

With conferencing, you’re going to want to make sure the venue has everything you could possibly need, covered. This is not an event you’ll want to wing it on, so make sure you check for the following facilities:

• Audiovisual equipment - a standard for any conference, the venue should have high-quality audio equipment so that every word of your speakers can be heard

• Hybrid capability - conferences can now reach those in the room and at home – planning a hybrid event requires some extra steps but we can help with that

• Book your keynote speakers - it’s the reason people attend so get a good programme of speakers for your perfect conference, and make sure to plan the timings carefully

Know where your conference will be

London is an urban, sprawling city and there’s a lot of choice when it comes to where your conference venue will be. There are a few key things to consider when deciding on a location: Where are most of the attendees coming from? If you’re expecting an international crowd you’ll want to get the venue space as close to an airport as possible, or ensure that the conference venue is well-connected in terms of public transport. Will you need parking? London can be quite tricky to find large parking spaces in – if you know lots of your attendees will be driving to the conference you’ll find more luck going outside the city centre.

Accessible conference spaces?

Nobody wants to be left out of your big conferencing event. Check that the venue has disabled access and, if you’re considering catering, check they can accommodate a range of dietary preferences. Good planning is empathetic planning.

Make sure you set the agenda

This is your conference event – you should set the criteria for the venues to meet. Want an outside area? Natural light flooding the room? Have a preference on seating style? Tell us exactly what conferencing experience you want, where you want it, and when you want it. We’ll do the rest.