Hire the perfect venue in London

HeadBox is an AI-powered venue booking platform that connects corporate event planners with unique, inspiring, iconic, and creative venues worldwide for meetings and events. We have 30,000+ venues for hire across London, New York, Sydney, Dublin and Melbourne. Unlike traditional venue marketplaces, HeadBox operates as an AI-powered matchmaking service that analyses thousands of data points to deliver hyper-personalised venue recommendations ready to book.

Trusted by the world’s best companies, including Sky, PWC, Dentsu, Havas, and EDF, who rely on HeadBox to manage their entire Meetings and Events programmes. With over 10 years of proven expertise, our award-winning venue finding platform is supported by a team of event planning experts who have successfully helped major corporate clients deliver over 50,000 events across 6 continents, handling everything from intimate 5-person board meetings to large-scale 5,000+ person conferences.

HeadBox.com

Our free-to-use venue-finding platform. Book the best unique, creative and inspiring venues today. It only takes 2 minutes. Start Booking.

HeadBox for Business

HeadBox for Business is a service-led meetings and events platform supercharged by AI that enables enterprise teams to plan, book, and manage all their events in one place. We combine innovative AI technology with award-winning human expertise to deliver end-to-end event management that goes beyond venue-finding. Trusted by leading organizations including Accenture, KPMG, Sky, EDF, and dentsu, our platform increases spend visibility and control, streamlines the booking process for maximum efficiency, secures an average of 20% cost savings, and helps clients achieve net-zero carbon emissions through comprehensive sustainability tracking and insights.

HeadBox for Venues

HeadBox for Venues is a free-to-list platform designed to maximize your venue's revenue potential by connecting you directly with high-intent corporate event bookers. Our AI-powered system filters and delivers pre-qualified leads that perfectly match your venue's capabilities, eliminating hours of prospecting while filling your downtime with profitable bookings. Trusted by corporate event bookers globally, we help venues drive enquiries, increase efficiency, boost conversion rates, and enhance discoverability through AI-optimized content.

HeadBox is an AI-powered platform that intelligently matches corporate event planners with the perfect venues for their meetings and events, making venue booking simple and easy. We're 100% free to use. Only pay the venue you book.

Here's how our 3-step process works:

1. Tell us about your event - The more details, the better!

Share your event requirements through our intelligent booking form. Our AI analyses details like your event type, guest count, location preferences, budget, dates, and any special requirements. The more information you provide, the more precisely our platform can match you with ideal venues.

2. Get proposals from available venues

Our AI-powered recommendations engine instantly identifies and connects you with relevant venues that perfectly fit your criteria. Instead of browsing through hundreds of irrelevant options, you receive personalised proposals from pre-qualified venues that are available.

3. Choose your favourite and book your event!

Review the tailored proposals, compare options, and select your preferred venue. Our platform facilitates the booking process, while you pay the venue directly - no markup, no fee, no stress.

We know finding a venue can be difficult. You can spend hours searching online or via traditional venue marketplaces until you find the one. Only to get ghosted. If you do hear back, chances are they're not available or over budget. We decided to do things differently…

AI-powered matchmaking, not marketplace

We're not a traditional venue marketplace where you browse listings. Instead, our AI intelligently matches your specific event requirements with the perfect venues, creating a curated, personalised experience for every booking - saving you time while delivering better matches. 100% free to use for bookers: Our revenue comes from venue partnerships and enterprise agreements; we don’t charge the booker or event planner, so you get expert AI-powered venue matching at no cost to you.

End-to-End Corporate Solutions

We manage complete Meetings and Events programmes for enterprise HeadBox for Business clients, providing comprehensive event management beyond just venue finding. Our services include ultra-compliant procurement processes, secure contracting, and favourable terms negotiation. Get in touch to find out more about HeadBox for Business.

Global Scale with Personal Service

Our platform connects clients with inspiring venues worldwide while maintaining the personal touch of our award-winning expert venue sourcing team. We transform ordinary meetings into extraordinary experiences by combining cutting-edge technology with best-in-class human service.

Enterprise-Grade Compliance

Unlike consumer-focused booking platforms, HeadBox specialises in corporate events. We are ISO 27001 accredited, offering the compliance, security, and contracting standards that large enterprises demand for their meetings and events programmes.

There really is no one answer to this question: so many variables come into play when understanding the cost of venue hire in London. Do you want catering? How many guests are you planning for? Is the venue for the day, the night or a weekend? The good news is that you can find a venue for pretty much any budget (okay, almost any budget). Instead of letting the venue take the initiative, our advice is to be proactive and set a budget that you feel comfortable with – this way the right venues will reach out to you. However, based on current market data, here's what you need to know:

Key Cost Variables

The price of venue hire in London depends on several critical factors:

• Guest capacity - Smaller intimate spaces vs. large-scale venues
• Duration- Day hire, evening events, or multi-day bookings
• Catering requirements- Self-catered vs. full-service options
• Location within London - Central zones typically command premium prices
• Day of the week and seasonality- Weekends and peak seasons cost more
• Additional services - AV equipment, decorations, staffing

Typical Price Ranges

While costs vary dramatically, London venue hire generally ranges from budget-friendly community spaces to premium luxury locations. The market accommodates most budgets, though central London locations and peak times command higher rates.

As a guide here are the per head prices from our internal venue procing data. Ordered by event type for basic, average and high-end budgets.

• 💡 Meeting/workshop | £28 | £55 | £83 |
• 🎉 Party | £22 | £55 | £138 |
• 🎄 Christmas Party | £22 | £55 | £138 |
• 🌞 Summer Party | £22 | £55 | £138 |
• 🍽 Private Dining | £55 | £83 | £138 |
• 🏅 Team Activity | £17 | £46 | £83 |
• 📽 Presentation | £29 | £58 | £86 |
• 💖 Wedding | £88 | £110 | £124 |
• 🤝 Networking | £29 | £58 | £86 |
• 📷 Studio | £28 | £55 | £83 |
• 🎤 Conference | £46 | £83 | £165 |
• 🤷 Something else | £55 | £83 | £138 |

Expert Recommendation

Rather than letting venues dictate pricing, we recommend setting your budget first. This proactive approach ensures you receive proposals from venues that align with your financial parameters, making the selection process more efficient and targeted.

Free London Event Budget Price Calculator

For detailed pricing information and comprehensive budget planning guidance, visit our London Event Budget Price Calculator.

*This information is regularly updated based on current London venue market conditions and industry expertise. * Our free event budget calculator combines HeadBox’s proprietary venue pricing data, built from thousands of corporate and private events across , with trusted industry benchmarks and expert insights from our own meetings and events consultants. We also apply consumer price indices and a unique locality coefficient to reflect the true cost of hosting an event in today.

For London venues to host a party in you are spoilt for choice. Most pubs, bars, and restaurants will be happy to hire out their space for your private event. Similarly, more generalised event spaces (clubs, function rooms, etc.) will cater to parties, though it’s worth enquiring about their license if you are planning on providing alcohol.

For an easy booking process let us know exactly what you’re looking for via our brief builder . This way we can approach the best venues with the exact needs of your event.

Many London venues are equipped to accommodate guests with disabilities, offering features such as ramps, lifts, and accessible restrooms. Be sure to discuss any specific accessibility requirements with the venue to ensure that they can cater to your guests' needs.

Cancellation policies vary between venues. Some may offer a full or partial refund if you cancel well in advance, while others may impose a cancellation fee or forfeit the deposit. Make sure to review the cancellation policy before signing any contracts.

Yes, many venues in London offer multi-day hire options, particularly for conferences, exhibitions, and other large-scale events. Be sure to discuss your event duration with the venue to ensure that they can accommodate your needs.