Venue Hire London

When it comes to looking for venues for hire in London it can be difficult to know where to start. But fear not! HeadBox is on hand to help. We’ve put together this list of the key things you should consider when choosing a London venue to hire. From deciding the location to taking into account the services and amenities on offer, this is your definitive guide to finding the best venue hire, London has to offer to suit your specifications. So, whether you’re looking to host your office Christmas do, a company-wide conference or an intimate private dining event, make sure to tick off this list before settling on a Space for hire.

Finding a Suitable London Venue Hire for your Event

Before you start your search it’s important that you define the goals and aims of your event. The type of event you are looking to host will invariably determine the kind of London venue for hire you’ll need. So, before you get to searching for a Space, make a list of the key requirements the venue will have to meet, the category of venue you’re looking for and what success will look like for you. Once you have compiled your list of key requirements, you should refer back to it at every stage of the planning process to ensure your key bases are covered. We’ve helped you out by organising all our venues into handy collections, so you can save time finding the perfect Space for hire with HeadBox.

Setting your Budget

Setting your budget is crucial to smooth planning. Aim to set aside 5 - 10% of your allocated budget as your ‘rainy day’ fund. This money can then be used should anything go wrong. Depending on the kind of London venue hire you’re looking for, pricing can vary depending on the day of the week and time of day. To save money, make sure you explore the pricing options for each Space. By hosting your event on an off-peak day, you may find heavily reduced rates. You can either reallocate that money to spend on another aspect of your event, or impress the boss by coming in under budget! Here at HeadBox we uncover fantastic venues to hire in London. One way to save on spend is to use repurposed Space at non-peak times. A conference in a nightclub during the day or a private party in a coffee shop after hours will mean a brilliant London venue hire, without the premium price tag! What’s more, finding a unique venue to hire can be a real talking point for your Guests and can help your event stand out from the crowd.

Availability

As we mentioned when discussing the budget, depending on the date and time of your event, London venue hire pricing can vary significantly. We advise that you set aside several dates during the preliminary planning phases of your London venue hire search to increase your options when it comes to choosing a venue. There are plenty of venues in London to choose from and keeping your dates flexible will mean that you are not limiting your options during the initial planning phase.

Location and Transport Links

Settling on a location for your London venue will set the tone for your event. From the upmarket and swanky spots of Mayfair to the edgy and quirky hangouts of Shoreditch, location is a key factor to consider when choosing a London Space for hire. Before deciding on a location for your event, consider where your attendees will be traveling from. Is the venue close to London transport links or will you have to arrange alternative transport? If attendees are travelling from further afield, is there parking available for those who are driving? Ensuring that the venue is easy to get to for your Guests will have an impact on the attendance on the day. Furthermore, it’s worth checking whether your venue for hire is close to other amenities. If you’re hosting a meeting, you might want to treat the team to a meal or drinks afterwards, so a central location may be more suitable.

Your Attendees

You want to make an impact on your attendees, so it’s important to consider who your Guests are and what the needs and goals will be of those in attendance. Creative Guests will suit a quirkier venue, but the same venue would probably not be appropriate for a shareholder update for example. Make sure you choose a London venue hire option that your attendees will love and that will help you to achieve your vision of event success.

Ambiance

When choosing an appropriate venue it is important to consider the ambience of the Space. You can manipulate the look of a Space with decorations but there are some features that are set that will impact the feel of your event. Pay attention to the lighting and architectural features of each London venue. Is there natural lighting? Will your vision match the existing decor of the Space? When searching for the best venue hire London has to offer that suits your brief, ambience is a key feature to address early on in the venue finding process.

Site Visit

A site visit can help whittle down your top London venue hire picks. Prepare a list of questions to ask the venue Host, that way you can make a completely informed decision when settling on a final choice. Be honest with the venue if you’re considering other options; you might find that they are willing to negotiate the cost of your venue hire to secure your business. If you don’t have time for a site visit, you can now view virtual venue tours with HeadBox 3D, and conduct a thorough site visit without leaving the office! Check to see if the venue has a ‘3D’ icon on the listing